Personal Assistant to Global Head of Claims Portfolio Intelligence and Coordination - Temporary Position for 6 Months (m/f/d)

Allianz Global Corporate & Specialty
  • Função

    The job holder will be expected to provide an efficient and responsive administrative, organizational, and logistical service to the Global Head of Claims of Portfolio Intelligence and Coordination (PIC). The Personal Assistant ensures that the manager can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the manager's office is necessary.

  • Responsabilidades

    ##Ensure busy schedule/calendar commitments, documents, and travel arrangements -- flights, hotels, visa, personal bookings -- are managed effectively. This often includes interaction with other senior managers on an international basis as well as urgent last-minute tasks~crlf~##Filter emails, highlight urgent correspondence, and print attachments. Maintain the manager’s schedule and email account. Content of e-mails, attachments, and calendars are routinely confidential~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to / coordinate ad-hoc projects and initiatives for manager's office. This can include workshop preparations/minutes, budgeting topics, Allianz Engagement Survey (AES) action items among others.~crlf~##Undertake any other duties as requested by manager

  • Requisitos / Habilidades

    Required education and experience:~crlf~##Professional Training / Degree in Office/Business Administration~crlf~##Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion~crlf~##Experience of diary management/researching and booking of travel and accommodation~crlf~ ~crlf~Technical skills:~crlf~##Advanced IT skills (Office applications): Use general office application tools e.g. Power Point, Excel, Word~crlf~##Fluent in English~crlf~##Experience extracting, compiling and analyzing cost center reports from SAP~crlf~##Experience working with the AGCS Procurement System (IBX) and Intranet (Connect)~crlf~ ~crlf~General skills:~crlf~##Communication skills: Clearly and effectively express ideas and messages via speech and writing~crlf~##Presentation skills: Effectively express and display thoughts and ideas visually, using various tools~crlf~##Analytical Skills: Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions~crlf~##Prioritization: ability to filter information, assess priorities and work independently

  • Sobre a Allianz

    Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

    Allianz Global Corporate & Specialty (AGCS) is the Allianz Group's dedicated carrier for corporate and specialty insurance business. AGCS provides insurance and risk consultancy across the whole spectrum of specialty, alternative risk transfer and corporate business: Marine, Aviation (incl. Space), Energy, Engineering, Entertainment, Financial Lines (incl. D&O), Liability, Mid-Corporate and Property insurance (incl. International Insurance Programs).

    Worldwide, AGCS operates in 30 countries with own units and in over 210 countries and territories through the Allianz Group network and partners. In 2016, it employed around 5,000 people and provided insurance solutions to more than three quarters of the 'Fortune Global 500' companies, writing a total of €7.6 billion gross premium worldwide.~crlf~~crlf~AGCS SE is rated AA by Standard & Poor's and A+ by A.M. Best.~crlf~~crlf~AGCS promotes an individual work-life balance for example the possibilit y of working part-time. Provided that the job with its respective basic conditions is suitable for this, all positions advertised on a full-time basis can also be filled on a part-time basis.~crlf~~crlf~If you are currently exempted from statutory pension obligations under section 6 (1) sentence 1 no. 1 SGB VI, please take a look at the important and binding notes in the HR lexicon under: Money / Social Security / Annuity Insurance / Pension Insurance exemption.~crlf~~crlf~More information about careers at Allianz Global Corporate Specialty can be found at www.agcs.allianz.com/careers~crlf~~crlf~

Função

The job holder will be expected to provide an efficient and responsive administrative, organizational, and logistical service to the Global Head of Claims of Portfolio Intelligence and Coordination (PIC). The Personal Assistant ensures that the manager can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the manager's office is necessary.

Responsabilidades

##Ensure busy schedule/calendar commitments, documents, and travel arrangements -- flights, hotels, visa, personal bookings -- are managed effectively. This often includes interaction with other senior managers on an international basis as well as urgent last-minute tasks~crlf~##Filter emails, highlight urgent correspondence, and print attachments. Maintain the manager’s schedule and email account. Content of e-mails, attachments, and calendars are routinely confidential~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to / coordinate ad-hoc projects and initiatives for manager's office. This can include workshop preparations/minutes, budgeting topics, Allianz Engagement Survey (AES) action items among others.~crlf~##Undertake any other duties as requested by manager

Requisitos / Habilidades

Required education and experience:~crlf~##Professional Training / Degree in Office/Business Administration~crlf~##Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion~crlf~##Experience of diary management/researching and booking of travel and accommodation~crlf~ ~crlf~Technical skills:~crlf~##Advanced IT skills (Office applications): Use general office application tools e.g. Power Point, Excel, Word~crlf~##Fluent in English~crlf~##Experience extracting, compiling and analyzing cost center reports from SAP~crlf~##Experience working with the AGCS Procurement System (IBX) and Intranet (Connect)~crlf~ ~crlf~General skills:~crlf~##Communication skills: Clearly and effectively express ideas and messages via speech and writing~crlf~##Presentation skills: Effectively express and display thoughts and ideas visually, using various tools~crlf~##Analytical Skills: Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions~crlf~##Prioritization: ability to filter information, assess priorities and work independently

Sobre a Allianz

Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

Allianz Global Corporate & Specialty (AGCS) is the Allianz Group's dedicated carrier for corporate and specialty insurance business. AGCS provides insurance and risk consultancy across the whole spectrum of specialty, alternative risk transfer and corporate business: Marine, Aviation (incl. Space), Energy, Engineering, Entertainment, Financial Lines (incl. D&O), Liability, Mid-Corporate and Property insurance (incl. International Insurance Programs).

Worldwide, AGCS operates in 30 countries with own units and in over 210 countries and territories through the Allianz Group network and partners. In 2016, it employed around 5,000 people and provided insurance solutions to more than three quarters of the 'Fortune Global 500' companies, writing a total of €7.6 billion gross premium worldwide.~crlf~~crlf~AGCS SE is rated AA by Standard & Poor's and A+ by A.M. Best.~crlf~~crlf~AGCS promotes an individual work-life balance for example the possibilit y of working part-time. Provided that the job with its respective basic conditions is suitable for this, all positions advertised on a full-time basis can also be filled on a part-time basis.~crlf~~crlf~If you are currently exempted from statutory pension obligations under section 6 (1) sentence 1 no. 1 SGB VI, please take a look at the important and binding notes in the HR lexicon under: Money / Social Security / Annuity Insurance / Pension Insurance exemption.~crlf~~crlf~More information about careers at Allianz Global Corporate Specialty can be found at www.agcs.allianz.com/careers~crlf~~crlf~

 
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