Personal Assistant (m/f/d), part-time

Allianz Global Corporate & Specialty
  • Job Purpose/ Role

    We are looking for a Personal Assistant to join Allianz Global Corporate & Specialty in Munich.~crlf~ ~crlf~As the Personal Assistant in the area of Reinsurance & Cat Management you will provide efficient and responsive administrative, organizational and logistical support. You will ensure that the manager can focus on strategic matters by processing delegable tasks. You will also participate in important projects where involvement of the manager’s office is necessary. This position is on a part-time base.

  • Key Responsibilities

    In this role you will…~crlf~##Maintain the manager’s schedule and email account by filtering and answering emails, highlighting any urgent correspondence and maintaining confidentiality at all times~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Ensure travel arrangements are managed effectively, including flights, hotels and visa requests. This often includes interaction with other senior managers on an international basis.~crlf~##Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to and coordinate ad-hoc projects and initiatives for manager's office. This can include the creation of presentation, workshop preparations/minutes, etc.~crlf~##Coordinate and contribute to projects and initiatives of the department and support the team across a range of tasks

  • Key Requirements/ Skills

    ##Degree in Office/Business Administration and/or secretarial qualification~crlf~##Proven experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion~crlf~##Experience in administrative and diary management/researching and booking of travel and accommodation~crlf~##Proficient at Office (Outlook, Word, Excel and PowerPoint)~crlf~##Excellent communication skills and good presentation skills~crlf~##Strong ability to prioritize, reactiveness and ability to anticipate needs~crlf~##Networking skills~crlf~##High level of confidentiality~crlf~##Fluent German and English (written and spoken)

  • About Allianz

    Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 85 million private and corporate customers and more than 142,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

    Allianz Global Corporate & Specialty (AGCS) is the Allianz Group's dedicated carrier for corporate and specialty insurance business. AGCS provides insurance and risk consultancy across the whole spectrum of specialty, alternative risk transfer and corporate business: Marine, Aviation (incl. Space), Energy, Engineering, Entertainment, Financial Lines (incl. D&O), Liability, Mid-Corporate and Property insurance (incl. International Insurance Programs).

    Worldwide, AGCS operates in 30 countries with own units and in over 210 countries and territories through the Allianz Group network and partners. In 2016, it employed around 5,000 people and provided insurance solutions to more than three quarters of the 'Fortune Global 500' companies, writing a total of €7.6 billion gross premium worldwide.~crlf~~crlf~AGCS SE is rated AA by Standard & Poor's and A+ by A.M. Best.~crlf~~crlf~AGCS promotes an individual work-life balance for example the possibilit y of working part-time. Provided that the job with its respective basic conditions is suitable for this, all positions advertised on a full-time basis can also be filled on a part-time basis.~crlf~~crlf~If you are currently exempted from statutory pension obligations under section 6 (1) sentence 1 no. 1 SGB VI, please take a look at the important and binding notes in the HR lexicon under: Money / Social Security / Annuity Insurance / Pension Insurance exemption.~crlf~~crlf~More information about careers at Allianz Global Corporate Specialty can be found at www.agcs.allianz.com/careers~crlf~~crlf~

Job Purpose/ Role

We are looking for a Personal Assistant to join Allianz Global Corporate & Specialty in Munich.~crlf~ ~crlf~As the Personal Assistant in the area of Reinsurance & Cat Management you will provide efficient and responsive administrative, organizational and logistical support. You will ensure that the manager can focus on strategic matters by processing delegable tasks. You will also participate in important projects where involvement of the manager’s office is necessary. This position is on a part-time base.

Key Responsibilities

In this role you will…~crlf~##Maintain the manager’s schedule and email account by filtering and answering emails, highlighting any urgent correspondence and maintaining confidentiality at all times~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Ensure travel arrangements are managed effectively, including flights, hotels and visa requests. This often includes interaction with other senior managers on an international basis.~crlf~##Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to and coordinate ad-hoc projects and initiatives for manager's office. This can include the creation of presentation, workshop preparations/minutes, etc.~crlf~##Coordinate and contribute to projects and initiatives of the department and support the team across a range of tasks

Key Requirements/ Skills

##Degree in Office/Business Administration and/or secretarial qualification~crlf~##Proven experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion~crlf~##Experience in administrative and diary management/researching and booking of travel and accommodation~crlf~##Proficient at Office (Outlook, Word, Excel and PowerPoint)~crlf~##Excellent communication skills and good presentation skills~crlf~##Strong ability to prioritize, reactiveness and ability to anticipate needs~crlf~##Networking skills~crlf~##High level of confidentiality~crlf~##Fluent German and English (written and spoken)

About Allianz

Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 85 million private and corporate customers and more than 142,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

Allianz Global Corporate & Specialty (AGCS) is the Allianz Group's dedicated carrier for corporate and specialty insurance business. AGCS provides insurance and risk consultancy across the whole spectrum of specialty, alternative risk transfer and corporate business: Marine, Aviation (incl. Space), Energy, Engineering, Entertainment, Financial Lines (incl. D&O), Liability, Mid-Corporate and Property insurance (incl. International Insurance Programs).

Worldwide, AGCS operates in 30 countries with own units and in over 210 countries and territories through the Allianz Group network and partners. In 2016, it employed around 5,000 people and provided insurance solutions to more than three quarters of the 'Fortune Global 500' companies, writing a total of €7.6 billion gross premium worldwide.~crlf~~crlf~AGCS SE is rated AA by Standard & Poor's and A+ by A.M. Best.~crlf~~crlf~AGCS promotes an individual work-life balance for example the possibilit y of working part-time. Provided that the job with its respective basic conditions is suitable for this, all positions advertised on a full-time basis can also be filled on a part-time basis.~crlf~~crlf~If you are currently exempted from statutory pension obligations under section 6 (1) sentence 1 no. 1 SGB VI, please take a look at the important and binding notes in the HR lexicon under: Money / Social Security / Annuity Insurance / Pension Insurance exemption.~crlf~~crlf~More information about careers at Allianz Global Corporate Specialty can be found at www.agcs.allianz.com/careers~crlf~~crlf~


You have found the perfect job? It’s time to work on your application. We have some tips for you!

Ready to apply? Google Assistant can help you with preparing for your interview. The platform will help you with:  

  • details on the application process
  • Allianz facts & figures
  • information on our corporate culture

How does it work? Let Google Assistant on your smartphone or on your Google Home device know: “Hey Google, I want to talk to Allianz Careers.”

 

Register/ login to our application system and you will receive a confirmation email with your login data shortly. Fill out the application form. You can upload your data via LinkedIn (or Xing). Find more information about our password rules in our FAQ.

 Please note that the system cannot process ZIP files, protected PDF formats or attachments larger than 7 MB. You can upload your files in the following formats:

  • PDF
  • MS Office formats (Word, PowerPoint, Excel)
  • Graphics Interchange Format (.gif)
  • Joint Photographic Experts Group format (.jpeg)
  • Joint Photographic Group format (.jpeg)
  • Portable Network Graphics (.png)

Find more information in our FAQ.

 

Login to our application system and check your personal start page to see the status of your application. You can release your profile so that our recruiters can find you in the system and contact you. Find more information in our FAQ.

Could not find the right job? We can help you with that. Sign up for job alerts! You will automatically receive a personalized job alert when a job that fits your experience and interests becomes available.

When you get invited for a first interview, make sure to check our website to learn more about Allianz as an employer, our culture and values and get some insights to prepare yourself for the interview.

If you experience technical problems with our application system, check our FAQ for more information . Problem still not resolved? Please send an email with your request and a full screenshot of the error message to careers@allianz.com or send us a message via WhatsApp: +491735686280.
We offer an inclusive environment where everyone can be successful
Working flexibly from different locations – whatever works best for you
We recognize strong performance with attractive rewards
We help you to prepare and plan for your future
Join our truly global team and discover international career opportunities
Development programs, Underwriting & Claims Academy for your career enhancement
Infographic displaying the candidate journey from job search through offer acceptance.

From planes and drones to the world’s largest railway tunnel to hurricanes – when it comes to protecting businesses we’ve got the major risks fully covered.
Explore