HR Admin coordinator (m/f)

Allianz Partners

The HR Admin coordinator provides operational support to the business in all facets of Human Resources. The role will also work closely with the HR Business Partner ‘s on key HR and business projects. You support the systems and administration of employee onboarding, contract generation, HR processes and reporting, and payroll. The role provides a high level of support insight into HR administrative and payroll processes and the proactive management and maintenance across the systems. The role is responsible for coordinating various activities across people related transactions, initiatives and projects and contributes to an ongoing focus on continuous improvement and service delivery. You will regularly use a variety of Microsoft office and the HRIS (SuccessFactors) platform to provide administrative assistance in the preparation of new employment contracts, employee correspondence, data entry and updating data in a variety of internal systems. In addition, you’ll provide excellent customer service when internal stakeholders require face to face or email support with their enquiries. You will be confident in liaising directly with both internal and external stakeholders.

General Administration~crlf~##Build strong relationships with internal stakeholders to support the efficient delivery of HR operational initiatives and processes~crlf~##Assist with co-ordination of onboarding/offboarding packs for new employees including: generating contracts, responding to general enquiries, reviewing returned paperwork, ensuring (de)registration with social security and other authorities if applicable~crlf~##Maintain employee files ~crlf~##Co-ordinate the completion of new position descriptions for revised or newly created roles~crlf~##Manage processes for internal movement within the business including: position changes, restructure paperwork, end date reporting, flexible working arrangements and tracking of parental leave~crlf~##Support the team with Purchase orders and invoices monitoring and payment~crlf~##Handle medical appointments~crlf~ ~crlf~Payroll support~crlf~##In close collaboration with the Payroll Accountant, organize information relevant for Payroll in the HRIS and the Payroll system~crlf~##Collate & review all New Hires, Terminations and monthly input changes ~crlf~##Follow-up with the payroll provider on open tickets and requests ~crlf~##Independently solve simple issues with minimal supervision, while escalating more complex issues to appropriate staff.~crlf~ ~crlf~System Administration~crlf~##Support the coordination of key HR cyclical activities for e.g. performance and remuneration review process including maintenance of the performance development system (currently Success Factors)~crlf~##Conduct regular reporting on significant dates and liaise with managers where relevant for follow up (eg. salary, leave, headcount, position history reports, years of service, data cleansing)~crlf~ ~crlf~Project Work~crlf~##Provide support at all stages of the HR Transformation program including the implementation of system updates and enhancements within the Success Factors suite~crlf~##Working closely with the HR Business Partnering team, support the implementation of data privacy requirements as they relate to employee data and associated transactions~crlf~##Work closely with the Risk and Compliance team to co-ordinate specific compliance learning activities within the learning management system~crlf~##Actively contribute to other ongoing HR projects to ensure systems and processes are taken into consideration~crlf~ ~crlf~Engagement and HR Communications activities~crlf~##Prepare the monthly HR Newsletter for Global Office Paris AND Munich~crlf~##Deliver the AES database according to group guidelines~crlf~##Regularly update the Intranet / HR Portal pages~crlf~##Participate to work-well and health & safety related activities and events~crlf~~crlf~

Technical Skills~crlf~~crlf~~crlf~~crlf~~crlf~~crlf~~crlf~~crlf~##Strong skills in Microsoft Excel, Word, Outlook and PowerPoint~crlf~##Knowledge of HR operations, policies and procedures~crlf~ ~crlf~Required Experience~crlf~##Knowledge of payroll, ideally first experience with working with a payroll provider/team~crlf~##Experience in handling various aspects of HR administration, including contacts with the social institutions~crlf~##Experience in a international and multicultural~crlf~ ~crlf~General Skills:~crlf~##High attention to detail with the ability to analyze information to identify problems and develop appropriate solutions, with guidance~crlf~##A team focused mentality and an ability to work effectively as part of an immediate and wider team~crlf~##Ability to coordinate, multitask and prioritize tasks and request simultaneously~crlf~##Demonstrated strong organizational and reporting skills~crlf~##Communication skills, in both French and English~crlf~

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. Join us. Let’s care for tomorrow.~crlf~~crlf~We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

Allianz Partners is a world leader in B2B2C insurance and assistance,specializing in the areas of international health & life, automotive, assistance and travel insurance.  Operating in over 76 countries, Allianz Partners offers global solutions that are redefining help, going beyond traditional insurance to help and protect customers wherever they are and whenever they need it.  Our innovative experts deliver future-ready, high-tech, high-touch products and services through four commercial brands: Allianz Assistance, Allianz Care, Allianz Automotive and Allianz Travel. We have over 19,000 employees who handle more than 54 million cases each year, motivated to go the extra mile to help customers and employees around the world. If this sounds like you, come and join us!

Allianz Partners is a fast changing company with strong growth ambitions. We care for our customers, and our caring nature extends to our employees. We don't just hire people, we nourish them and invest in their careers because we recognize that your development and our growth and our development go hand in hand. So if you would like to be part of a global company that offers international career opportunities, kick-start your career and dare to join us! As an equal opportunity employer, Allianz Partners recognises that our strength lies in our people. We are committed to diversity and inclusivity and everyone is welcome to apply. More information regarding the Allianz Partners lines of business can be found at:

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We keep our employees motivated and appropriate compensation is an essential factor in achieving this.  
We place a strong emphasis on employee recognition through various activities.
We believe that our employees need transparent communication and feedback from their managers and peers.
Our Work Well program addresses employees health and the impact of workplace stress and aims to manage their well-being at work.
We have very agile working models that give our employees flexibility in planning and arranging their work-life balance.
We keep our employees at the heart of each decision and encourage them to be ambitious.
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