Allianz Careers

Controller:

Allianz (hereafter we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.

The responsible party for the processing of your data (controller) is the respective company of Allianz Group which received your application.

Processing of Personal Data:

We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws. The legal basis for the processing of your personal data is our legitimate interest to ensure that only qualified and trusted individuals are hired to perform sensible functions at our company. 

The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks. Your personal data may also be disclosed to law enforcement and governmental agencies, if required to check for civil and criminal records to the extent permitted by law.

First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.

Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us:
 

• Employment: A verification of stated employment through direct contact with the employer's payroll, human resources, designated office administrator, or a third-party designee.
   
• Education: A verification of the stated education through direct contact with educational institution.
   
• Verification of ID.
  • The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members: 
    Candidate Mitigation: First Advantage may reach out to the candidate if there is an issue with reaching a source (e.g., employer no longer existing or strict privacy policies).

When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.

If you enter into an employment contract with us, the aforementioned data will be immediately erased or stored on the basis of different purposes/legal basis that will be communicated to you with a different privacy notice. If no employment contract is concluded, such data may be stored for up to six months after our rejection of the application.

III. Recipients and Data Transfers: 

To the extent necessary for the consideration of your application, we may share your personal data (e.g., the results of the background check) with other entities within the Allianz Group.

Your personal data may be transferred outside the European Economic Area (EEA), including to the United States and United Kingdom. While First Advantage is continuing to maintain Privacy Shield certifications in the EU and Switzerland (to view First Advantage’s certification under both programs visit https://www.privacyshield.gov/list), such onward transfers of personal data will be protected in accordance with the European Commission-approved Standard Contractual Clauses.

IV. Your rights:

Under the requirements outlined in the GDPR, you have the following rights in relation to your personal data:

• Access the personal data we hold about you, including information such as, for example, the source and the categories of the data, the purposes of the processing, the recipients (or categories thereof) and the respective retention period.

• Request the update or correction of your personal data so that it is always accurate.

• Receive your personal data in a structured, commonly used and machine-readable format, including the right to transmit your personal data to another controller.

• Request the deletion of your personal data if you think that it is no longer needed for the purposes indicated above.

• Restrict the processing of your personal data in certain circumstances, for example, where you have contested the accuracy of your personal data, for the period enabling us to verify its accuracy.

• Withdraw your consent at any time if your personal data is processed with your consent. Please note that this will not affect the lawfulness of the processing based on consent before its withdrawal.

Right to Object:

In the event and to the extent that we process your personal data based on our legitimate interest, you have the right to object to the processing on specific grounds relating to your particular situation. In such case we will no longer process your personal data unless we have compelling legitimate grounds for the processing which override your interest, rights and freedoms, or for the establishment, exercise or defense of legal claims.

You also have the right to object where we are processing your personal data for direct marketing purposes (including profiling). In such a case, we will stop processing your personal data for marketing purposes.  

If you wish to exercise any of these rights, please contact the Group Data Protection Officer (for contact details, see above). You also have a right to lodge a complaint with a competent data protection authority.

How can you contact us?

If you have any queries about how we use your personal data, you can contact us by post or email via the details specified below:

Address: Allianz S.p.A., Piazza Tre Torri, 3 – 20145 Milano

Email: dpo.allianz@allianz.it

Privacy Notice Updates:

We regularly review this privacy notice. We will tell you directly when there’s an important change that may impact you. This privacy notice was last updated in 31.03.2023.