Personal Assistant to the CEO (m/f/d)

About the Job 

The Personal Assistant to an CEO of Allianz Technology provides secretarial and/or administrative support to the CEO of Allianz Technology. The role supports in terms of administrative and general issues. In addition, the assistant ensures the correct execution of business support services to maximize the efficiencies of the business to which the support is being provided.

What you do

• Act as contact and multiplicator on general employee queries and information, e.g. workplace information
• Receive, screen and direct incoming telephone calls, mail and email for assigned managers or business area, maintains their calendar and coordinates meetings
• Provide secretarial support by preparing correspondence, presentations, agendas, minutes etc.
• Compile and prepare reports, statistics and analyses with adequate information and maintain document management for files and records
• Handle administrative issues for employees on HR related topics e.g. time management and Success Factors and arranges and tracks business travel and prepares expenses for reporting purposes
• Liaise with other OEs, units, departments to ensure the efficient execution of business support services
• Hold regular contact with external clients and providers to ensure a professional working relationship

What you bring

• Knowledge of the department, Allianz Technology and Allianz Group
• Possessing coordinating and organizational talent and time and self-management
• Experienced in the application of MS Office and relevant IT systems
• Living the four Allianz People Attributes: Customer & Market Excellence, Collaborative Leadership, Entrepreneurship and Trust
• Apprenticeship or work experience in an administrative role
• Relevant work experience as secretary, office administrator or administrative assistant
• Fluency in English, additional language preferred (German is not a must) 

 What we offer

• We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working incl. up to 25 days per year working from abroad.
• We believe in rewarding performance and our compensation and benefits package includes a company bonus scheme, pension, employee shares program and multiple employee discounts (details vary by location).
• From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.
• Flexible working, health and wellbeing offers (including healthcare and parental leave benefits) support to balance family and career and help our people return from career breaks with experience that nothing else can teach.

61541 | Operations | Professional | Non-Executive | Allianz Technology | Full-Time | Permanent

About Allianz Technology

Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 13,000 employees located in 20+ countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry.

We oversee the full digitalization spectrum – from one of the industry’s largest IT infrastructure projects that includes data centers, networking, and security, to application platforms that span from workplace services to digital interaction. In short, we deliver full-scale, end-to-end IT solutions for Allianz in the digital age.

D&I statement

Allianz Technology is proud to be an equal opportunity employer encouraging diversity in the working environment. We are interested in your strengths and experience. We welcome all applications from all people regardless of gender identity and/or expression, sexual orientation, race or ethnicity, age, nationality, religion, disability, or philosophy of life.

Join us. Let´s care for tomorrow.

You. IT

To Recruitment Agencies:

Allianz Technology has an in-house recruitment team that sources great candidates directly. Therefore, Allianz Technology does not accept unsolicited resumes from agencies or search firm recruiters.

When we do work with recruitment agencies, that engagement is formalized by a contract. Fees will only be paid when there is a contract in place. Without a contract in place, we will not accept invoices on unsolicited resumes, even if the candidate was ultimately employed by Allianz.