Executive Assistant
Sydney, NSW, AU, 2000
EXECUTIVE ASSISTANT– COMMERCIAL DIVISION | SYDNEY, NSW
At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us.
We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our customers, partners, and the community so we’re ready when they need it most.
We offer our people a workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back and feel proud to be a part an organisation doing meaningful work that matters like tackling climate change, mental health, and well-being.
Let’s care for tomorrow, so we can create a better future together, for everyone.
Please note this is a 12 month secondment/ max term opportunity.
You'll be responsible for:
- Our Commercial division is currently seeking an Executive Assistant to support our Chief General Manager by providing high-level administration and organizational support to enable them to focus on strategic business operations.
- Managing executive calendars and schedules, coordinating business and personal appointments, organizing, and overseeing meetings, ensuring the preparation and completion of agendas and actions in alignment with current business activities, and representing the executive manager in relevant meetings and forums as needed.
- Processing mail and email correspondence, and monitoring phone inquiries, prioritizing, and following up to ensure requests are actioned, escalated, or completed accordingly.
- Collating and reconciling evidence to support expense claims in accordance with AAL processes and providing monthly expense reports and budget confirmations and commentary for the Executive Office.
- Analysing data and preparing a high level of confidential documents, correspondence, communications, presentations, spreadsheets, papers, and reports on behalf of the reporting executive manager.
About you:
- Excellent verbal and written communication skills, capable of communicating with clarity, impact, and influence.
- Experience providing team administration and coordination support, in a corporate environment. Previous experience as a Personal Assistant or an Admin assistant is highly desired.
- High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information.
- Ability to plan and prioritise effectively, problem solve, organise tasks and manage competing resources and demands.
- Manages internal clients’ expectations to ensure matters are appropriately triaged and managed in accordance with agreed timelines and scope.
What's on offer:
- Be part of a team that’s open-minded, supportive, and genuinely focused on customer outcomes.
- A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
- An employer that is committed to supporting your work/life balance and is always open to conversations about flexible & remote working.
- Access to over 10,000 on-demand learning resources and programs, to support you in taking control of your career development.
- insurance products. Deals and discounts across a great range of retail, tech, and travel brands, and offers for health and well-being.
- Initiatives to support your financial wellness through selected discounted Allianz insurance products, superannuation matching, salary sacrificing, novated leasing and our referral bonus scheme.
- The opportunity to take part in our Employee Share Purchase Program- own a piece of your employer.
Adjustments and support
If you require any support and adjustments to participate equitably in our recruitment process, we encourage you to reach out to for a confidential conversation.
Join us. Let’s care for tomorrow. www.allianz.com.au/careers
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