Senior Analyst-Facilities & Logistics (m/f/d)

60491 | Operations | Entry Level | Non-Executive | Allianz Technology | Full-Time | Permanent

Job Role 

We are looking for a  highly organized and personable individual to serve as the first point of contact for our organization. The Receptionist/Administrative Assistant will manage the front desk, provide administrative support, and ensure smooth day-to-day operation of the office.  To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.

Responsibilities 

• Greet and welcome guests as soon as they arrive at the office 

• Direct visitors to the appropriate person and office 

• Answer, screen, and forward incoming phone calls 

• Ensure that reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) 

• Provide basic and accurate information in person and via phone/email

• Receive, sort, and distribute daily mail/ deliveries 

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) 

• Maintain and update records, databases, and filing systems. 

• Order front office supplies and keep inventory of stock 

• Update calendars and schedule meetings 

• Work with the rest of Workplace and Facilities team to deliver great customer service 

Requirements & Skills 

• Requirements & Skills 

• Proven work experience of at least 2 years as a Receptionist, Front Office Representative, Hospitality industry or similar role 

• Proficiency in Microsoft Office Suite 

• Hands-on experience with office equipment (e.g. fax machines and printers) 

• Professional attitude and appearance 

• Solid written and verbal communication skills 

• bility to be resourceful and proactive when issues arise 

• Excellent organizational skills 

• Multitasking and time-management skills, with the ability to prioritize tasks 

• Customer service attitude 

• HSC holder; additional certification in Office

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. 
 
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation. 
 
Join us. Let's care for tomorrow.