Office and Facilities Assistant

What you do
The Office assistant performs duties too varied and diverse to be classified in any specific area. The incumbent shall carry out routine tasks requiring limited knowledge of office management systems and procedures, under supervision.

Key responsibilities

• Carries out daily cleaning tasks as per protocol to ensure the facility is well serviced at all times.  Facilities include and are not limited to washrooms, pantries, offices, and meeting rooms.
• Performs general housekeeping duties (such as maintaining the plants etc.) in order to maintain a presentable office environment.
• Ensures that the Conference Rooms are well maintained and all necessary arrangements are done as per the requirements of the meeting organizers.
• Organizes office supplies in the store and update the stock register on a regular basis to replenish exhausted supplies.  
• Refills supplies in the washrooms and pantries on a regular basis.
• Monitors the validity of perishable commodities and removes expired stock, in order to maintain a healthy environment. 
• Picks- up and delivers messages/documents across departments; maintains confidentiality at all times.
• Welcomes company guests and attends to their requirements; maintains a friendly disposition at all times.
• Responsible for applying safety and hygiene precautionary measures and maintains a healthy work environment. 
• Assist in general office maintenance tasks.
• Maybe required to do some outdoor tasks at times.

What you bring

• High School graduate or equivalent.
• 2+ years of experience in a similar role
• Legally permitted to work in the country of operations.
• Physically fit to carry out duties. Fluency in MS Office (Excel, Word, Outlook, PowerPoint) and general internet navigation and research skills.

Behavioral Requirements

• Basic Communication skills with ability to understand instructions and carry them out. 
• Well-versed in general office works, house-keeping, facility maintenance, and other administrative tasks.
• Good time management skills, with ability to understand sense of urgency and set appropriate priorities.
• Ability to multitask.

Behavioral Competency
- Customer & Market Excellence

• Strive for excellence at every touch point with the customer
• Foster state-of-art  technical/operational knowledge and strive for continuous simplification
• Be the benchmark

- Collaborative Leadership

• Empower the team and provide purpose and direction
• Develop people, provide  feedback and care to employee wellbeing
• Collaborate and exchange best practice.

- Entrepreneurship

• Act on opportunities, anticipate trends, take risk, and promote a culture that allows for honest failure
• Take ownership and responsibility
• Embrace innovation and a culture that allows to make decisions without fear of retribution.

- Trust

• Act with integrity, honor commitments, tell the truth
• Foster diversity and inclusiveness
• Act transparently and promote corporate social responsibility.

39643 | Procurement | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.
Great to have you on board. Let's care for tomorrow.
Note: Diversity of minds is an integral part of Allianz’ company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company encourages its employees to have motivation in gaining varied skills from different positions and to collect experiences from across Allianz Group.