Administrative Assistant Senior | Hybrid

At Allianz Life, we are guided by our mission – we secure your future – and by our common goal of caring for tomorrow. We care for our employees by promoting an inclusive culture where everyone has the opportunity to grow and be rewarded for their success. We care for our customers by creating new products that help them protect their families and pursue their retirement goals. We care for our community by giving time, resources, and donations. And we care for the future by supporting sustainability, protecting the local environment, and promoting societal equity.

What you do:

The Senior Administrative Assistant provides administrative support to our Senior Leadership Group and staff to help fulfill the division’s strategic programs for the enterprise. You will operate with a customer service mindset while partnering with multiple levels of the organization. You will have a demonstrated ability to effortlessly adapt to change and display grace and confidence under pressure.  You will report to the VP, Investment Operations and support leadership within the organization in Allianz Investment Management (AIM).

·       Manage the administrative operations for the department.

·       Coordinate external visitors for the department including building access, Wi-Fi, and meeting spaces.

·       Ensure leader’s time is aligned with their priorities through demonstrated understanding of the core business and by using strategic prioritization strategies. This includes maintaining calendars, scheduling appointments and meetings, creating organization tools in Microsoft Outlook to navigate competing calendar priorities and coordinating travel arrangements and accommodations.

·       Support the onboarding and deboarding of employees and interns to AIM.

·       Coordinate AIM town halls, lunch and learns, and other events including reserving space, compiling presentations, ordering catering, and technology requests.

·       Maintain learning pathways and links to allow AIM to track and meet educational goals.

·       Partner with AIM leadership to understand employee engagement results and support programs, newsletters, and events to support engagement.

·       Manage and organize files, records, and documents including processing and tracking expenses and invoices, which may include handling confidential information, displaying professional discretion and trust with leadership.

·       Support department meetings, events and special projects, including order catering and supplies, reserving outside meeting venues, compiling presentations, creating learning links and surveys.

What you bring:

·       4+ years of experience required:  Strong collaboration and communication skills, both written and verbal

·       Four-year degree required or equivalent work experience.

What we offer:

At Allianz Life, we’re proud to provide a benefits package that supports the True Balance of our employees and their families. We offer: a choice of comprehensive medical, dental and vision plan options, health savings account, tuition reimbursement, student loan retirement plan, annual paid leave, an outstanding 401(k) company match, and life insurance. Plus, our employees enjoy an award-winning campus with an array of discounted amenities, including an onsite health center, child development center, fitness facility, convenience store and two cafeterias. Our employees and leaders take an active role in shaping our culture through our Employee Resource Groups, whose activities and advocacy contribute to an environment that welcomes, includes and celebrates diversity. Our great benefits, campus amenities and inclusive, engaged culture are among the many reasons we’re recognized as a top workplace employer.

59374 | Asset & Investment Management | Professional | Allianz US Life | Full-Time | Permanent

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Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

Join us.  Let’s care for tomorrow.   #LI-TD1