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HR Executive

Job Level:  Entry Level

Singapore, SG, 068897

Due Date:  30/05/2021
Area of Expertise:  Human Resources
Unit:  Allianz Global Corporate & Specialty
Job Type:  Full-Time
Remote Job:  Not applicable
Employment Type:  Temporary
ID:  7899

HR Executive at Allianz Global Corporate & Specialty SE Singapore Branch (1 Year Contract)

Job Purpose / Role

This is an entry-level HR position supporting the Asia Pacific HR team in Singapore. This position is suitable for fresh/recent graduates who are interested in embarking on a career in HR, or for experienced hires looking for a career switch. A subsequent extension or conversion to a permanent contract is possible, based on business needs and individual performance.

Tasks, Duties & Responsibilities

• Serve as the first line of contact for employees for HR-related queries, e.g. employee benefits, insurance, policies, letter requests, work visas, etc.).
• Support the recruitment and onboarding process from start to end (job advertisements, screening of CVs, scheduling of interviews, documentation, new joiner orientation, etc.).
• Work closely with the HR Shared Services team to ensure timely and accurate preparation of documentation and HR administration.
• Take charge of the onboarding and offboarding processes for new joiners and leavers.
• Ensure that digital records and documents are filed properly.
• Process HR-related invoices to the relevant internal stakeholders and approvers.
• Prepare scheduled and ad-hoc reports to external and internal stakeholders (e.g. headcount/FTE, staff lists, MOM reports, etc.).
• Support on projects and initiatives in the company (e.g. Staff Committee, Well-being and CSR initiatives, process improvement initiatives, etc.).
• Any other required tasks, duties and responsibilities, as determined by Manager.

Knowledge, Skills and Abilities

• At least a Diploma or a Bachelor Degree in Human Resources, Business, Economics, or other related fields.
• Proven intellectual ability, as demonstrated by a strong academic track record or other relevant work-related experiences/projects.
• Self-starter, able to work independently and under minimal supervision.
• Proactive, responsible and willing to learn.
• Excellent time management and prioritization skills; able to work efficiently in a fast-paced work environment.
• Meticulous and eye for detail.
• Team player with a strong service quality and customer-focused mind-set.
• Emotional maturity to handle sensitive HR matters with full confidentiality and professionalism.
• Positive outlook and cheerful demeanor; comfortable working in an international environment.
• Strong knowledge of Microsoft Office (Excel, PowerPoint, Word). Comfortable in working with data in MS Excel (basic arithmetic and data functions, vlookup and pivot tables).
• Demonstrated resilience, adaptability and initiative, e.g. co-curricular activities, previous internships, volunteer work, national service, overseas experiences, etc.
• A strong interest and desire to learn the ropes as a HR professional. Prior knowledge and experience of HR, or the insurance industry, is advantageous.
• Fluency in English (written and spoken) is mandatory. Fluency in other Asian languages advantageous.