Personal Assistant

Job Level:  Professional

Bucharest, Bucuresti, RO, ROU: 02033

Area of Expertise:  Operations
Unit:  Allianz Services
Employing Entity:  Allianz Technology SE Romania Branch
Job Type:  Full-Time
Remote Job:  Hybrid working
Employment Type:  Permanent
ID:  43490
Position Cluster:  Non-Executive

Allianz Services is part of Allianz Group, one of the world's leading insurers and asset managers and has succeeded in becoming one individual business segment by combining various businesses from different parent companies. Allianz Services is running service delivery operations in Romania, India, Mauritius and Morocco as well as is operating Consulting hubs in Germany, USA, Italy, France and Singapore with almost 6000 colleagues globally.
Allianz Services Romania has a key role in the transformation of the Group by improving operations and creating a superior experience for customers, offering actuarial, financial, IT, HR and governance services. Our team counts over 1000 passionate professionals whose main assets are the expertise and top qualifications, combined with multilingual skills, ranging from English, German, French and Italian, to Portuguese, Spanish and Romanian.
At Allianz Services Romania, we aim to attract best talents and create an inspiring environment for our people to develop, while unceasingly caring for our community and for shaping a better future together!


Job role
As part of the Personal Assistance Department, you will provide remote support for an Executive.

What you will do
• Maintain the calendars of the management team and schedule and organize meetings;
• Tracking of deadlines and mailed items (Managing the mailbox);
• Send reminders and standard communications;
• Follow-up on to-do’s & action items;
• Prepare presentation documents;
• Coordinate international workshops, including logistics, agenda setting, participants. Support and track status of preparations;
• Organization of travel arrangements and the processing of travel documents;
• General administrative tasks.


What you bring
• Accurate and reliable way of working;
• Quick perception;
• Good communication skills;
• Good organizational skills;
• Pro-active and solution-oriented behavior;
• Customer and service oriented demeanor;
• Fluent English written and spoken;
• Good knowledge of MS-Outlook;
• Knowledge of MS-PowerPoint, MS-Excel.


You have
• Strong organizational, planning and structuring skills;
• Very good communication skills, problem solving ability, team player, very organized;
• Ability to build working relationships in a complex environment;
• Flexible and able to think outside the box;
• Self-starter and driven;
• People oriented;


What we offer
Come to the Allianz side! We have attractive compensation and incentives:
• Fixed salary compensation along with fixed benefits.
• Flexible benefits that can be individually customized, so that they best suit your needs.
Fixed Benefits - We place people at the core of what we do, this is why we are committed to your personal wellbeing and professional growth.
• Additional vacation days (work tenure, Allianz tenure, special events, Paid day for child medical check-up)
• Rewards and Recognition Program (Team Excellence Award, Anniversary Awards, Above & Beyond Awards, Thank you for your contribution!)
• Complete training curricula available (tailored courses): International Certifications (Agile, Lean Six Sigma, Prince, ITIL, IFOA, ACCA, IACCM etc.), Comprehensive Leadership Programs, LinkedIn Learning, German Language Courses for any level
• All you can read with Bookster
• Share Purchase Plan
• Allowances for special events (Birth Allowance, Losing a Family Member)
• Flexible working environment (work from home, hybrid)
Join us. Let`s care for tomorrow.
FlexiBenefits - We care about the performance of our employees and we know it can only be reached by ensuring your proper work-life balance: Medical services , Private pension, Internal Tourism, Meal Tickets and many other benefits of your choice.
The personal information that you may provide to us (including sensitive information) may be provided to Hiring Managers for the purposes of assessing your suitability as a candidate.
Only suitable candidates will be contacted. All applications will be treated with confidentiality.
Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.