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Personal Assistant with German language skills (m/f/d)

Job Level:  Professional
Location: 

München, DE, 80802 Unterföhring (bei München), DE, 85774

Available until: 
Area of Expertise:  Operations
Unit:  Allianz Services
Employing Entity: 
Job Type:  Full-Time
Remote Job:  Remote working due to Covid 19
Employment Type:  Permanent
ID:  5776


The Personal Assistant will be part of the Chief Customer Officer & Global Head of Allianz Consulting's Office team & network and will provide secretarial and  administrative support to the management team. In addition, the assistant ensures the correct execution of business support services to maximize the efficiencies of the business to which the support is being provided.

 

Responsibilities:

  • Manage the calendar of the Managing Partner, set up meetings, travel arrangements, accomodation and organize the necessary presentations or documentation
  • Support Executives and team activities and events
  • Acts as contact and multiplicator on general employee queries and information, e.g.  workplace information
  • Receives, screens and directs incoming telephone calls, mail and email for assigned managers or business area, maintains their calendar and coordinates meetings
  • Provides secretarial support by preparing correspondence, presentations, agendas, minutes etc.
  • Compiles and prepares reports, statistics and analyses with adequate information and maintains document management for files and records
  • Handles administrative issues for employees on HR related topics e.g. time management and Success Factors and arranges and tracks business travel and prepares expenses for reporting purposes
  • Liaises with other OEs, units, departments in order to ensure the efficient execution of business support services
  • Holds regular contact with external clients and providers in order to ensure a professional working relationship

 

Key Competencies:

  • Knowledge of the department, Allianz Services and Group organization
  • Possessing coordinating and organizational talent and time and self-management
  • Experienced in the application of MS Office and relevant IT systems
  • Living the four Allianz People Attributes: Customer & Market Excellence, Collaborative Leadership, Entrepreneurship and Trust

 

Qualification and Experience:

  • Apprenticeship or work experience in an administrative role
  • Relevant work experience as secretary, office administrator or administrative assistant
  • Fluency in English and German (spoken and written)
  • Additional language skills appreciated, e.g. French, Italian, Spanish