Operations & Onboarding Specialist

Job Level:  Professional

Tokyo, JP, 106-0032

Area of Expertise:  Operations
Unit:  Allianz Global Investors
Employing Entity:  AllianzGI Japan Co Ltd
Job Type:  Full-Time
Remote Job:  Not applicable
Employment Type:  Permanent
ID:  31182

Join us. Let’s care for tomorrow.

At Allianz Global Investors we foster a culture of professionalism, fulfillment, and an inclusive working environment. Do you want to be part of a leading active asset management company? Then join us now as Operations & Onboarding Specialist in Tokyo, Japan within the Trade & Position Life Cycle Team. In this role, you will be responsible for middle office functions for Investment Trust Management (ITM) operation, Discretionary accounts operation, and Sub-advisory and Intermediary mandate operation. You will cover both Onboarding tasks and BAU (Business As Usual) daily operational tasks. You will be involved in local and international onboarding which have impact on Operations team in Japan. In addition, you will handle day-to-day BAU Tasks, communicate with local trust banks, clients, and provide oversight on local & international sourcing providers and project related tasks. 


This is a great moment to join us as we are currently seeking a candidate that can built positive relationships and drive for results in our business environment.






What you will do

Onboarding responsibilities

  • Understand client requirements, structure of accounts/funds and liaise with internal stakeholders and outsourced agents.
  • Structure the operational workflow and coordinate the account set it up with the relevant parties appropriately
  • Make suggestions for further improvement of the current process

BAU related responsibilities

  • Responsible for record keeping and statutory client reporting for onshore and offshore mandates

  • Control day-to-day operations for onshore and offshore mandates, including cash management, monitoring transactions, settlement, and reconciliation

  • Handle miscellaneous inquiries and trouble shooting

  • Prepare periodical regulatory reporting regarding discretionary mandates

  • Manage daily Investment Trust Management (ITM) operation

  • Monitor and manage outsourcing vendors


What you bring


  • Higher education degree and experiences in financial industry or Asset management industry would be a plus.
  • Experience in onboarding related task would be a plus but not a must.
  • Flexible approach to changing client requirements and to a changing local and international market environment
  • Past experience into driving local & international project is a plus.
  • Proficient in English (both verbal and written)

Personality/ Soft Skills

  • Driving personality & self-motivated
  • Creative and hands-on, ready to think outside the box and add input/challenge to improve existing workflows
  • Ability to resolve complex problems and delivery focused
  • Client focused with excellent communication and interpersonal skills
  • Flexible to change and drive continuous changes in the processes and structure
  • Strong team player in Local, Regional and Global environment
  • Very rigorous and well organized


What we offer 

  • New Normal”, it’s not news to us: As a global company, we’ve known the hybrid model before it was ‘in’. Work flexibly according to internal guidelines (e.g., hybrid model/ flexible working hours) 
  • Investments for the future: Access to pension/ savings plans/ Allianz products
  • Shared success: Company share purchasing plan 
  • Support for what matters: Mental health and wellbeing programs 
  • Investments in your career: Career opportunities within the entire Allianz Group 
  • Investments in your skills:  Comprehensive learning and development offerings, including certifications and professional qualifications
  • … and so much more! 





About Allianz Global Investors


Allianz Global Investors is a leading global active asset manager.


We invest for the long term and want to create value for clients every step of the way. We do this by being active – in how we partner with clients and anticipate their needs, and build solutions based on capabilities across public and private markets. Our focus on enhancing our clients’ assets leads naturally to a commitment to sustainability for positive change. Our goal is to enhance the investment experience for clients, whatever their location or goals.


Putting our clients' needs first, behaving in a transparent way and treating people fairly means acting with integrity. We respect difference and diversity and reward individual performance and teamwork. We encourage a collegial culture, that supports individual responsibility. We invest in the development of our employees to maximize the power of innovation.

If you feel inspired to promote the active asset management experience, this is the place for you. We encourage you to join our diverse, international, technology-enabled, and agile environment. Simply upload your CV in English to apply for this position!


We are committed to the principles of Equal Employment Opportunity and to helping applicants with any disabilities. If you need support to navigate our websites or at any stage during your application, please send an email with your request to recruiting@allianzgi.com.