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Operations & Investment Trust Fund Specialist

Job Level:  Professional

Tokyo, JP, 106-0032

Due Date:  28.02.2022
Area of Expertise:  Operations
Unit:  Allianz Japan
Job Type:  Full-Time
Remote Job:  Not applicable
Employment Type:  Permanent
ID:  3180

Join us. Let’s care for tomorrow.

At Allianz Global Investors our people enjoy motivating, fulfilling careers. If you are looking for a fast-paced working environment, you are resolved to cultivate and expand your talents and relish a challenge, then join us now!

We are committed to giving our people – experienced and energetic professionals alike – the opportunities and experiences they seek to thrive and gain personal fulfilment. We will work with you to craft your own career, develop your personal growth, and align your achievements with your ambitions.

Position Summary

You will be part of the Operation Team in Allianz GI Japan which covers middle and back office functions for Investment Trust Management (ITM) operation, Discretionary accounts operation, and Sub-advisory and Intermediary mandate operation.

You will cover both BAU (Business As Usual) daily operational tasks especially ITM funds and Onboarding tasks. You will handle day-to-day BAU Tasks, communicate with local trust banks, clients, and provide oversight on local & international sourcing providers. In addition, you will be involved in local and international onboarding which have impact on Operations team in Japan.

We are seeking a candidate that can built positive relationships and drive for results in our business environment. The candidate main role will be to cover BAU daily Operational tasks for ITM funds.


BAU related responsibilities:

  • Manage daily Investment Trust Management (ITM) operation
  • Responsible for record keeping and statutory client reporting for onshore and offshore mandates
  • Control day-to-day operations for onshore and offshore mandates, including cash management, monitoring transactions, settlement, and reconciliation
  • Handle miscellaneous inquiries and trouble shooting
  • Prepare periodical regulatory reporting regarding discretionary mandates
  • Monitor and manage outsourcing vendors


Onboarding responsibilities:

  • Understand client requirements, structure of accounts/funds and liaise with internal stakeholders and outsourced agents.
  • Structure the operational workflow and coordinate the account set it up with the relevant parties appropriately
  • Make suggestions for further improvement of the current process



  • Higher education degree and a 5-7 years’ or more experience of ITM related financial industry or Asset management industry
  • ITM accounting experience or oversight of accounting outsourcee will be preferable.
  • Understanding of full trade life cycle including awareness of middle and back office functions/processes and their touch points with the front office and downstream is a real plus
  • Flexible approach to changing client requirements and to a changing local and international market environment
  • Past experience into driving local & international project within the Operations area (internal & external stakeholders management) is real plus


Personality / Soft Skills:

  • Driving personality & self-motivated
  • Creative and hands-on, ready to think outside the box and add input/challenge to improve existing workflows
  • Ability to resolve complex problems and delivery focused
  • Excellent communication and interpersonal skills
  • Client focused
  • Flexible to change and drive continuous changes in the processes and structure
  • Strong team player in Local, Regional and Global environment
  • Very rigorous and well organized
  • Languages: Excellent verbal and written communication capability in English is mandatory


About Allianz Global Investors

Allianz Global Investors is a leading active asset manager with over 705 investment professionals in 23 offices worldwide and managing EUR 647 billion in assets for individuals, families, and institutions. (Data as of 30 September 2021)

Active is the most important word in our vocabulary. We believe in solving, not selling, adding value beyond pure economic gain. We offer a collegial culture based on strong values, taking individual responsibility, and dedication to mastering challenging tasks. To harness the power of innovation, we invest in the development of our employees. We encourage you to make an impact in a diverse, international, technology-enabled, and increasingly agile environment. If you feel inspired to elevate the active asset management experience, this is the place for you.

We are committed to deliver excellence to our clients, advisors, employees, our parent company and within our industry. Putting our clients' needs first, behaving in an open and transparent way and treating people fairly means acting with integrity. We respect difference and diversity and reward individual performance as well as teamwork.

We are also committed to the principles of Equal Employment Opportunity and to providing assistance to applicants with physical and/or mental disabilities. If you are in need support to navigate our website or to complete your application, please send an e-mail with your request to recruiting@allianzgi.com.


Active is: Allianz Global Investors