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Personal Assistant (m/f/d) to Head of Group Audit

Karrierestufe:  Berufserfahren
Standort: 

München, DE, 80802

Verfügbar bis:  1.12.2021
Fachgebiet:  Revision
Einheit:  Allianz SE
Vollzeit/Teilzeit:  Vollzeit
Homeoffice:  Home-Office wegen Covid-19
Beschäftigungsverhältnis:  Dauerhaft
ID:  2583

Personal Asstant (m/f/d) to Head of Group Audit in full-time or part-time (Job Sharing)

Job Purpose / Role

Group Audit is the home for those who dare to be insightful, proactive and future focused. If you are a creative, highly-motivate problem-solver and miracle worker with excellent organizational and time management skills, able to thrive in a fast-paced working environment, we have the perfect job for you! We are looking for a Personal Assistant to manage the office of the Global Head of Internal Audit and to ensure the smooth running of our diverse and highly engaged team of auditors and professionals.  

 

Key responsibilities

  • Manage and maintain diary and e-mail account effectively
  • Organize and coordinate travel and accomodation requirements and procesing the expenses
  • Organize and manage internal events (offsites, international meetings etc.)
  • Peruse and filter correspondence, queries, phone calls and invitations by redirecting to responsible managers or taking them forward as appropriate
  • Perform corporate secretarial activities
  • Process incoming invoices (verification, approval, payment)
  • Manage on-boarding and off-boarding of team members
  • Manage visitors
  • Create and prepare PowerPoint presentations and Excel spreadsheets
  • Maintain internal distribution lists 
  • Manage Audit House related issues (IT, facilities, access,supply)
  • Manage quality asssurance and distribution of audit reports and other engagemet related documentation
  • Actively seek out new ways to maximize efficiencies, reduce bottlenecks and improve admin support
  • Carry out other ad hoc tasks, special projects / assigments 

 

Key Requirements /Skills/Experience

  • Previous working experience as Personal Assistant for at least 6 years 
  • Comfortable with working under tight timelines and handling a variety of tasks
  • Profound experience with diary management
  • Discretion and confidentiality
  • Pro-active problem-solver
  • Advanced IT skills (Office applications, Teams, WebEx, Slido etc.)
  • Excellent communication skills
  • Outstanding organizational, time management and prioritization skills
  • Highly motivated and enthusiastic about providing an excellent service to internal customers
  • Keen to learn and develop
  • Flexible and adaptable
  • Strong interpersonal skills - assertive, efficient, positive and approachable
  • Fluent in spoken and written English and German

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.
Join us. Let's care for tomorrow.
Note: Diversity of minds is an integral part of Allianz’ company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company expects from its employees a general openness and a high motivation to regularly change positions and collect experiences across Allianz Group.