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Assistant (f/m/d)

Job Level:  Professional

München, DE, 80335

Available until:  09/30/2022
Area of Expertise:  Strategy / Executive assistant
Unit:  Allianz Real Estate
Employing Entity:  Allianz Real Estate GmbH
Job Type:  Full-Time
Remote Job:  Hybrid working
Employment Type:  Permanent
ID:  12400

Key responsibilities:


  • Filter general information, queries, phone calls and invitations to the board member by redirecting or taking forward such contact as appropriate
  • Liaise with relevant individuals, external organizations etc. to arrange meetings and prepare agendas
  • Ensure busy diary commitments, papers, travel arrangements (i.e. flights, hotels, visa, personal bookings). Travel expense reports are managed effectively including troubleshooting problems
  • Coordinate travel and accomodation requirements in connection with others and ensure arrangements in place for the board member
  • Gift & Entertainment Reporting (Compliance) as well as accounting
  • Organisation of offsites
  • Compile and prepare reports and presentations
  • Provide administrative support for Direct Reports of board member
  • Review and approve travel expense reports of Direct Reports of board member
  • Undertake any other duties as requested by the board member
  • Substitute for the Personal Assistant of ARE CEO


To be successful in the role:


You will have...

  • Commercial education, ideally a Bachelor's degree or secretarial qualification 
  • At least 5 years' working experience in an administration/executive/assistant/personal assistant role in a highly pressurized environment requiring tact, judgement, and discretion
  • Experience in dairy management/researching and booking of travel and accommodation
  • Relevant working experience in a large organization in an international environment
  • Proficient at Office (i.e. Outlook, Word, Excel, and PowerPoint)
  • Excellent ability to prioritize and anticipate needs
  • Ability to work autonomously, but also to be a great team player
  • High level of confidentiality
  • Very good communication skills, precise written skills and an eye for detail
  • Fluency in German and English is required


Ideally you will also have...

  • Fluency in French
  • Good understanding of the insurance industry and/or real estate is highly beneficial


Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.
Great to have you on board. Let's care for tomorrow.
Note: Diversity of minds is an integral part of Allianz’ company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company encourages its employees to have motivation in gaining varied skills from different positions and to collect experiences from across Allianz Group.