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Team Assistant Global IT Procurement

Job Level:  Professional
Location: 

Bucharest, Bucuresti, RO, ROU: 02033

Due Date:  16.03.2022
Area of Expertise:  Operations
Unit:  Allianz Romania
Job Type:  Full-Time
Remote Job:  Home office due to Covid-19
Employment Type:  Permanent
ID:  3316

Job role

As part of the Personal Assistance Department you will provide remote team support in the Allianz group.

 

Responsibilities

  • Calendar management – including setting-up meetings, follow-up with the attendees, room booking, coordination with other EAs/PAs of the Board Members;
  • Attending meetings -  taking minutes and follow-up on actions;
  • E-mail screening
  • MS Teams channels coordination
  • Events coordination - organizing different workshops, conferences, meetings and off-sites
  • Organizing onboarding of internals and externals & leavers management administration;
  • Travel coordination - bookings for hotels, airplanes, transfers, VISA quick access, car rental;
  • Keep track of team projects and tasks
  • Consolidating Power Point presentations and Excel reports;
  • Other general administrative tasks and on demand reports

 

Requirements / Skills

  • Good organizing skills
  • High level of confidentiality
  • Customer and service oriented demeanor
  • Energetic and flexible approach to work, able to adapt to changes quickly
  • Good process, project and time management skills with ability to prioritize and anticipate needs
  • Relevant working experience in a large organization in an international environment
  • Strong team player with proven experience to collaborate across different teams
  • Very good communication skills, fluent English written and spoken and an eye for detail
  • Proficient at Office (Outlook, Word, Excel, Teams and PowerPoint) and with new channels and tools
  • Affinity for Marketing / Communication is a plus

 

Benefits

 

We place people at the core of what we do, this is why we are committed to your personal and professional growth: 

  • Complete training curricula available (tailored courses)
  • International Certifications (Agile, Lean Six Sigma, Prince, ITIL, IFOA, ACCA, IACCM etc.)
  • Comprehensive Leadership Programs
  • All you can learn with LinkedIn Learning!
  • German Language Courses for any level
  • All you can read with Bookster!

We care about the performance of our employees and we know it can only be reached by ensuring you proper work-life balance:

  • Work from Home Option available
  • Get a free day on your Birthday or come at work and receive Gift Vouchers/Tickets!
  • Go on Vacation and get a Holiday Bonus!
  • WorldClass & 7Card Gym Discounts
  • Employee Assistance Program - Helpline 24/7

Come to the Allianz side! We have attractive compensation and incentives:

  • Fixed salary compensation along with rewards & recognition performance-related bonus scheme
  • Meal and Gift Ticket

 

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 5000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

We are Actuaries, Business Analysts, Finance Experts, Consulting Managers, HR People, Communication Professionals; Operation Engineers and Insurers; we are daughters and sons, mothers and fathers.

Our people are what matter most, rooted in our values, and we strive to continuously evolve, improve, and create a superior client experience while contributing successfully to the transformation of Allianz. Caring actively for the environment, for people, and for our customers is what makes us a great place to work and together we are shaping a better and more caring tomorrow.

Join us. Let`s care for tomorrow.