Job Summary

Would you like to shape the future of Allianz customer Service worldwide?

CCS stands for Contact Center Services , our main goal is to deliver a telephony system and add-ons services to Allianz contact Centers around the globe.

The Project Manager is responsible for

• Managing the assigned project(s) , in charge for management

of setup, control of the project business case,  creation and management of specifications.

• Management of design- and development phases belongs as well to his responsibilities as well as the test- and rollout plans.
• Tracks project milestones to get them finished in quality, time and budget. He will ensure project progress related to project scope, plan and level of risk.
• Measures project progress (such as various baselines, cost burndown,

schedules, workflow progress data, etc.) and reports the project status and other project-specific information to stakeholders.

High Level Summary of responsibilities Manager

• PID (project initiation document): owner
• Own the Customer Requirement Document / LLD design changes during the project
• Project plan: Owner of Low Level Project plan (central and local activities, all parties)
• Create plan baseline: to be approved by Steering Committee
• Weekly status compared to baseline
• Risk & Issue Log (e.g. technical, process, staffing)
• Management of Exception/changes to PID with SteerCo
• Definition and monitoring of local, 3rd party and Allianz Technology obligations
• Budget management for
• CCS budget
• Effort / Person Days

Duties & Responsibilities:

• Establish clear ownership for project tasks within specialist- and management teams; ensure that team

members have the tools needed for project success; be available to the team; and provide timely

feedback.

• Coordinate and facilitate delivery of project objectives

• Track progress and review project tasks to ensure deadlines are met

• Assess project issues and identify solutions to meet productivity, quality and customer goals.

• Proactively report project status, issues and risks to management.

• Follow and enforce project policies, procedures and methodologies.

• Conduct regular status meetings with all stakeholders, keeping the stakeholders’ needs and

requirements continuously in view.

• Work collaboratively with development and support staff to maintain thorough knowledge of product

capabilities and to ensure that all communications between stakeholders are precise.

• Plan, schedule, monitor and manage the design, implementation, testing, and building process of the

Contact Center services.

• Create and maintain project documents outlined in project rules and project description such as the

project charter, project milestone plan, regular project reports, milestone documents, risk management

analysis, etc. and ensure the release of these documents to the correct audience.

• Check Contact Center service implementation upon finalization against agreed upon specifications

and ensure that it meets all objectives, security policies, performance and quality standards required.

• Coordinate user acceptance testing with business partners and service suppliers.

• Monitor sub-contractors to ensure budgets are met, guidelines are maintained and progress remains

on track.

• Drive the project scope change process

• Achieve operational objectives by contributing information and recommendations to strategic plans

and reviews, preparing and completing action plans, implementing production, productivity, quality,

and customer-service standards, resolving problems, completing audits, identifying trends,

determining system improvements and implementing change.

• Arrange customer training and align training with customer goals.

• Find and work to remove development and project roadblocks; motivate the development

team and keep them excited to move forward; protect the team from outside distractions.

• Supports Allianz Technology Project Assurance activities

• Organize handover to operations team as well as for business stakeholders.

• Capture and document lessons learned.

Knowledge, Skills, & Abilities

• Communication – Exhibits excellent communication skills, experience facilitating and supporting

communication amongst stakeholders. Able to ensure information is distributed within the project.

• Project Management – Able to develop clear project plans, coordinate project tasks, control project

timeline and budget, and manage project team activities.

• Delegation – Effectively delegates work assignments, matching the responsibility to the suitable

team member. Enables team members to work independently, sets expectations, monitors delegated

activities and provides recognition for results.

• Leadership - Exhibits confidence in self and others. Inspires and motivates others to perform well.

Effectively influences actions and opinions of others while being able to accept feedback and give

appropriate recognition to the achievements of others.

• Customer Service Attitude – Ability to manage difficult or sensitive customer situations. Experience

responding promptly to customer needs, soliciting customer feedback to improve services,

responding to requests for service and assistance, and meeting commitments to the customer.

• Analytical – Able to synthesize complex and diverse information, collect and interpret data, and

design work flows and procedures.

• Problem Solving - Identifies and resolves problems in a timely manner. Gathers and analyzes

information efficiently, developing alternative and innovative solutions. Works well in group problem

solving situations and uses reason even when dealing with emotional topics.

• Quality of Work – Demonstrable attention to detail, including accuracy and thoroughness of work

completed. Always looking for ways to improve and promote quality. Applies feedback to improve

performance of self and others.

• Adaptability – Able to adapt to changes in the work environment. Competent at managing

competing demands, including changing approach or method to best fit the situation and resources

at hand. Able to deal with frequent change, delays, or unexpected events.

• Judgment - Displays willingness to make decisions. Exhibits sound and accurate judgment while

able to support and explain reasoning for decisions. Includes appropriate people in decision-making

process to ensure timely decisions can be made.

• Planning/Organizing - Prioritizes and plans work activities to make efficient use of time. Able to plan

for additional resources when needed, set achievable goals and objectives, organize schedules and

tasks for others, and develop realistic action plans.

• Dependability and Commitment - Follows instructions, responds to direction from management,

and takes responsibility for own actions. Completes tasks on time or notifies appropriate person with

an alternate plan in advance of deadlines.

Credentials & Experience

• Experience in working with international teams in a multicultural environment

• Experience in complex technical solutions

• Minimum of 5 years’ experience as Project Manager

• Proven PMI, IPMA or PRINCE2 experience

• ITIL V4 or higher experience

• Agile certificate or experienced

• Willingness to travel internationally up to 30%

Languages

• English (fluent)

• German basics as a plus

• Working language for assigned project country is a plus

What do we offer

• Steady job, you'll get a permanent contract since the first day.
• Competitive salary.
• Fringe benefits: meal and supplies compensation, life and accident insurance, private pension plan and studies fund. We also offer discounts on other products from the company and shares as well as a Christmas gift card among others. Dare to discover a world of benefits!
• Actual work-life balance policies: entry-leave flexibility of 2 hours every day, reduced schedule on Fridays and during the summer, 26 holiday days per year, recoverable working hours, as well as, hybrid workplace model.
• Career development: Digital learning platforms, mentoring programs and training sessions give employees the opportunity for personal and professional development.
• Relocation Service for international transfers.
• Open and international working environment.