Controller

Allianz SE, Singapore Branch (hereafter we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.

A data controller is the individual or legal person who controls and is responsible to keep and use personal data in paper or electronic files. We are  the data controller as defined by relevant data protection laws and regulation


Processing of Personal Data:

We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws. We rely on your consent as the legal basis for the processing of your personal data. We may also rely on  our legitimate interest to ensure that only qualified and trusted individuals are hired to perform sensible functions at our company.

The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks. Your personal data may also be disclosed to law enforcement and governmental agencies, if required to check for civil and criminal records to the extent permitted by law.

First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.

Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us:

• Bankruptcy: A search of various sources to determine an individual's bankruptcy history. Results may include confirmation of no bankruptcy record or details of bankruptcy dates, judicial decisions, assets/liabilities, and/or current bankruptcy status (depending on local process and data availability).
• Civil Litigation: A search for civil suit type records relating to financial issues, such as the outcomes of a bankruptcy court, or a dispute regarding payments that has escalated to a court. In some countries a civil litigation search will identify any case where the applicant was either a plaintiff or defendant, such as civil suits involving neighborhood disputes, business disputes, personal liability disputes, etc.
• Criminal Record: A search of national or local jurisdictions for criminal record history of candidate, depending on local process. Records may be made available via a national criminal database held by police or justice services or may involve court record checks.
• Credit: A search of a credit reporting agency, or public database, to determine a candidate's credit status and/or credit history. Results may include confirmation of no credit record, or confirmation of record found, with details including financial judgments, litigation, and collection matters (depending on local process and data availability).
• Employment: A verification of stated employment through direct contact with the employer's payroll, human resources, designated office administrator, or a third-party designee.
• Education: A verification of the stated education through direct contact with educational institution.
• Expanded Global Sanctions: A multi-source compliance offering which includes access to over 1000 watchlist sources from around the world, updated every 24 hours. The Expanded Global Sanctions search also includes access to an in-depth Politically Exposed Persons (PEP) database. The types of sources include: Sanctions, Financial Compliance & Enforcement, Terrorism & Corruption, Criminal Enforcement, Sexual Offense Registries.
• Global Reputational Media: A search of public and subscription media sources, including newspapers, magazines, periodicals, and web sources for 'negative' mentions of the candidate.
• Identification: Verification of ID.

The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members:

• Candidate Mitigation: First Advantage may reach out to the candidate if there is an issue with reaching a source (e.g., employer no longer existing or strict privacy policies).
• Social Media: A search identifies and confirms publicly available social media profiles and then intelligently analyses the content. When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.

As your employment or retention with us is conditioned upon a successful background check you will be required to provide us with the personal data requested during the vetting process. Failure to do so may result in us revoking our offer of employment.

If you enter into an employment contract with us, the aforementioned data may be stored for the duration of your employment and up to 5 years after termination of the contract. If no employment contract is concluded, such data may be stored for up to six months after our rejection of the application.


Recipients and Data Transfers:

To the extent necessary for the consideration of your application, we may share your personal data (e.g., the results of the background check) with other relevant entities within the Allianz Group.

Further, your personal data may be processed both inside and outside of Singapore by the parties specified above, subject always to contractual restrictions regarding confidentiality and security in line with applicable data protection laws and regulations. We will not disclose your personal data to parties who are not authorized to process them.

Your personal data may be transferred outside the European Economic Area (EEA), including to the United States and United Kingdom. While First Advantage is continuing to maintain Privacy Shield certifications in the EU and Switzerland (to view First Advantage’s certification under both programs visit https://www.privacyshield.gov/list), such onward transfers of personal data will be protected in accordance with the European Commission-approved Standard Contractual Clauses.


Your Rights:

• You have the following rights in relation to your personal data under the Singapore Personal Data Protection Act 2012 (PDPA)
• Access the personal data we hold about you, including information such as, for example, the source and the categories of the data, the purposes of the processing, the recipients (or categories thereof) and the respective retention period.
• Request the update or correction of your personal data so that it is always accurate.
• Obtain your personal data in an electronic format. Request for the deletion of your personal data if you think that it is no longer needed for the purposes indicated above.
• Restrict the processing of your personal data in certain circumstances, for example, where you have contested the accuracy of your personal data, for the period enabling us to verify its accuracy.
• Withdraw your consent at any time if your personal data is processed with your consent. Please note that this will not affect the lawfulness of the processing based on consent before its withdrawal.
• You also have a right to lodge a complaint with us or the relevant data protection authority.

 

Right to Object:

In the event and to the extent that we process your personal data based on our legitimate interest, you have the right to object to the processing on specific grounds relating to your particular situation. In such case we will no longer process your personal data unless we have compelling legitimate grounds for the processing which override your interest, rights, and freedoms, or for the establishment, exercise or defense of legal claims.

You also have the right to object where we are processing your personal data for direct marketing purposes (including profiling). In such a case, we will stop processing your personal data for marketing purposes.  

If you wish to exercise any of these rights, or have any queries about how we use your personal data,  please contact our  Data Protection Officer We may require a reasonable amount of time to process your request (depending on the complexity of the request), and for us to notify you of the consequences of us acceding to such requests (including the inability for us to process your job application).


How can you contact us?

If you have any queries about how we use your personal data, you can contact us by post or email via the details specified below:

Allianz SE, Singapore Branch
Data Protection Officer, Legal and Compliance Department
79 Robinson Road, #09-01, Singapore 068897
Email: azap.data-privacy@allianz.com.sg


Privacy Notice Updates:

We regularly review this privacy notice. We will tell you directly when there’s an important change that may impact you. This privacy notice was last updated in 31.03.2023.