First Advantage Privacy Notice
Controller
Allianz Trade: Euler Hermes Services S.A.S., Euler Hermes S.A.S. and other EH companies (hereafter we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.
The responsible party for the processing of your data (controller) is the respective company of Allianz Group which received your application.
Processing of personal data
We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws. The legal basis for the processing of your personal data is our legitimate interest to ensure that only qualified and trusted individuals are hired to perform sensible functions at our company.
The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks. Your personal data may also be disclosed to law enforcement and governmental agencies, if required to check for civil and criminal records to the extent permitted by law.
First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.
Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us:
The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members:
When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.
As your employment or retention with us is conditioned upon a successful background check you will be required to provide us with the personal data requested during the vetting process. Failure to do so may result in us revoking our offer of employment.
If you enter into an employment contract with us, the aforementioned data may be stored for the duration of your employment and up to six months after termination of the contract. If no employment contract is concluded, such data may be stored for up to six months after our rejection of the application.
Recipients and data transfers
To the extent necessary for the consideration of your application, we may share your personal data (e.g., the results of the background check) with other entities within the Allianz Group.
Your personal data may be transferred outside the European Economic Area (EEA), including to the United States and United Kingdom. While First Advantage is continuing to maintain Privacy Shield certifications in the EU and Switzerland (to view First Advantage’s certification under both programs visit https://www.privacyshield.gov/list), such onward transfers of personal data will be protected in accordance with the European Commission-approved Standard Contractual Clauses.
Your rights
In accordance with Japan's Act on the Protection of Personal Information, customers (candidates) may request
For more information, please contact the following: privacy.fr@allianz-trade.com
Allianz Trade: Euler Hermes Services S.A.S., Euler Hermes S.A.S. and other EH companies (hereafter we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.
The responsible party for the processing of your data (controller) is the respective company of Allianz Group which received your application.
Processing of personal data
We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws. The legal basis for the processing of your personal data is our legitimate interest to ensure that only qualified and trusted individuals are hired to perform sensible functions at our company.
The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks. Your personal data may also be disclosed to law enforcement and governmental agencies, if required to check for civil and criminal records to the extent permitted by law.
First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.
Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us:
- Bankruptcy: A search of various sources to determine an individual's bankruptcy history. Results may include confirmation of no bankruptcy record or details of bankruptcy dates, judicial decisions, assets/liabilities, and/or current bankruptcy status (depending on local process and data availability).
- Civil Litigation: A search for civil suit type records relating to financial issues, such as the outcomes of a bankruptcy court, or a dispute regarding payments that has escalated to a court. In some countries a civil litigation search will identify any case where the applicant was either a plaintiff or defendant, such as civil suits involving neighborhood disputes, business disputes, personal liability disputes, etc.
- Criminal Record: A search of national or local jurisdictions for criminal record history of candidate, depending on local process. Records may be made available via a national criminal database held by police or justice services or may involve court record checks.
- Credit: A search of a credit reporting agency, or public database, to determine a candidate's credit status and/or credit history. Results may include confirmation of no credit record, or confirmation of record found, with details including financial judgments, litigation, and collection matters (depending on local process and data availability).
- Employment: A verification of stated employment through direct contact with the employer's payroll, human resources, designated office administrator, or a third-party designee.
- Education: A verification of the stated education through direct contact with educational institution.
- Expanded Global Sanctions: A multi-source compliance offering which includes access to over 1000 watchlist sources from around the world, updated every 24 hours. The Expanded Global Sanctions search also includes access to an in-depth Politically Exposed Persons (PEP) database. The types of sources include: Sanctions, Financial Compliance & Enforcement, Terrorism & Corruption, Criminal Enforcement, Sexual Offense Registries.
- Global Reputational Media: A search of public and subscription media sources, including newspapers, magazines, periodicals, and web sources for 'negative' mentions of the candidate.
- ID: Verification of ID.
The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members:
- Candidate Mitigation: First Advantage may reach out to the candidate if there is an issue with reaching a source (e.g., employer no longer existing or strict privacy policies).
- Social Media: A search identifies and confirms publicly available social media profiles and then intelligently analyses the content.
When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.
As your employment or retention with us is conditioned upon a successful background check you will be required to provide us with the personal data requested during the vetting process. Failure to do so may result in us revoking our offer of employment.
If you enter into an employment contract with us, the aforementioned data may be stored for the duration of your employment and up to six months after termination of the contract. If no employment contract is concluded, such data may be stored for up to six months after our rejection of the application.
Recipients and data transfers
To the extent necessary for the consideration of your application, we may share your personal data (e.g., the results of the background check) with other entities within the Allianz Group.
Your personal data may be transferred outside the European Economic Area (EEA), including to the United States and United Kingdom. While First Advantage is continuing to maintain Privacy Shield certifications in the EU and Switzerland (to view First Advantage’s certification under both programs visit https://www.privacyshield.gov/list), such onward transfers of personal data will be protected in accordance with the European Commission-approved Standard Contractual Clauses.
Your rights
In accordance with Japan's Act on the Protection of Personal Information, customers (candidates) may request
- notification of the purpose of use
- disclosure of personal information and third-party records
- correction, addition, or deletion of personal information, or
- suspension of use or provision to third parties of personal information, with respect to personal information.
For more information, please contact the following: privacy.fr@allianz-trade.com