First Advantage Privacy Notice
We, Allianz Technology (Thailand) Company Limited and Allianz Group organize our human resources (“HR”) in a global and worldwide manner. When we talk of Allianz Group, we mean Allianz SE and its affiliates. We will refer to it by “Allianz”, “we, “us” or “our”. We in Allianz use harmonized group-wide HR processes and systems including but not limited to SAPSuccessFactors, My HR Portal, Allianz Connect, Degreed, Humatrix, Hive, and other candidate’s data related tools, databases, and applications.
When we collect, process, use or share your personal information (i.e. data which can be linked/attributed to an individual person, “Personal Data”), we will pay special attention to protect your privacy. We believe in transparency and are committed to being upfront about our privacy practices, including how we treat your personal information.
This privacy notice describes how and what personal data is collected, used, shared or disclosed (altogether called the “processing/ process”), how we obtain and the purposes for processing, with whom it is shared or disclosed, and your rights as a data subject in this regards, including its retention period.
1. Who is responsible for the processing of your Personal Data?
Allianz SE, the German-based holding of the Allianz Group, located in Königinstrasse 28, 80802 Munich, Germany, is responsible for the processing of Personal Data of its employees and for group-wide processing activities with regard to the purposes mentioned below.
If you are applying for a job with Allianz Technology (Thailand) Company Limited, an affiliated legal entity of Allianz SE (“OE”), Allianz Technology (Thailand) Company Limited is responsible for the processing of your Personal Data.
Other entities may considered a data controller as defined by applicable data protection laws and regulations, i.e., these entities decide about the purposes and means of the processing of your Personal Data (each individually and – as the case may be – all together “Data Controller(s)”).
To the extent two or more Data Controllers process your Personal Data in a joint manner, we kindly ask you to address any queries you may have directly to contact as set out in Section 9. The respective contact person will then forward your query to the Data Controller who is primarily responsible, if necessary. Typically, this will be the OE you are applying for a job with.
2. What Personal Data will be collected, processed and used?
We will access, collect, process and use the following types of your Personal Data:
During the application and recruitment process, you will not have to disclose any sensitive personal data in a resume, cover letter, and/or additional documents. And everyone still has an equal opportunity to apply.
3. For which purposes do we collect, process and use your Personal Data?
We will process your Personal Data for the following purposes:
4. On which legal bases do we collect, process and use your Personal Data?
We use the following legal bases for the collection, processing and use of your Personal Data:
5. Who will have access to your Personal Data?
For the stated purposes, we may disclose your Personal Data to the following recipients or categories of recipients:
6. Where will my Personal Data be processed?
Your Personal Data may be processed both in Thailand and outside of Thailand by the parties specified in Section 5 above, subject always to contractual restrictions regarding confidentiality and security in line with applicable data protection laws and regulations. We will not disclose your Personal Data to parties who are not authorized to process them.
Whenever we transfer your Personal Data for processing outside of Thailand to another Allianz Group company, we will do so on the basis of Allianz’ approved binding corporate rules known as the Allianz Privacy Standard (“Allianz’ BCR”) which establish adequate protection for Personal Data and are legally binding on all Allianz Group companies. Allianz’ BCR and the list of Allianz Group companies that comply with them can be accessed on Allianz.com. Where Allianz’ BCR do not apply (for example, in cases where we transfer your Personal Data to a third Party), we will instead take steps to ensure that the transfer of your Personal Data outside of Thailand receives an adequate level of protection as it does in Thailand. You can find out what safeguards we rely upon for such transfers (for example, Standard Contractual Clauses) by contacting us as detailed in section 9 below.
7. What are your rights in respect of your Personal Data?
To the extent permitted by applicable data protection laws and regulations, you have the right vis-à-vis every Data Controller to:
Access Personal Data held about you, including information such as, for example, the source and the categories of the data, the purposes of the processing, the recipients (or categories thereof) and the respective retention period;
8. How long do we keep your Personal Data?
We will not retain your Personal Data longer than necessary to fulfill the purposes for which the data was collected for or to fulfill legal obligations. Afterwards, we will delete your Personal Data.
The specific periods depend on the jurisdiction you are applying for. For further information, please contact us via the details set out in Section 9.
9. How can you contact us?
If you have any queries about this Allianz Privacy Notice or how we use your Personal Data, please contact
Address: No. 9 G Tower Rama 9, 10th Floor, Rama IX Rd, Huai Khwang, Bangkok 10310, Thailand
Local Data Privacy Function Email: allianztechnology.th-legal-compliance-dataprivacy@allianz.com
10. How often do we update this Allianz Privacy Notice?
We regularly review this Allianz Privacy Notice. When there is an important change that may have an impact on the processing of your Personal Data, we will inform you via the communication channels of Allianz Technology in Thailand.
When we collect, process, use or share your personal information (i.e. data which can be linked/attributed to an individual person, “Personal Data”), we will pay special attention to protect your privacy. We believe in transparency and are committed to being upfront about our privacy practices, including how we treat your personal information.
This privacy notice describes how and what personal data is collected, used, shared or disclosed (altogether called the “processing/ process”), how we obtain and the purposes for processing, with whom it is shared or disclosed, and your rights as a data subject in this regards, including its retention period.
1. Who is responsible for the processing of your Personal Data?
Allianz SE, the German-based holding of the Allianz Group, located in Königinstrasse 28, 80802 Munich, Germany, is responsible for the processing of Personal Data of its employees and for group-wide processing activities with regard to the purposes mentioned below.
If you are applying for a job with Allianz Technology (Thailand) Company Limited, an affiliated legal entity of Allianz SE (“OE”), Allianz Technology (Thailand) Company Limited is responsible for the processing of your Personal Data.
Other entities may considered a data controller as defined by applicable data protection laws and regulations, i.e., these entities decide about the purposes and means of the processing of your Personal Data (each individually and – as the case may be – all together “Data Controller(s)”).
To the extent two or more Data Controllers process your Personal Data in a joint manner, we kindly ask you to address any queries you may have directly to contact as set out in Section 9. The respective contact person will then forward your query to the Data Controller who is primarily responsible, if necessary. Typically, this will be the OE you are applying for a job with.
2. What Personal Data will be collected, processed and used?
We will access, collect, process and use the following types of your Personal Data:
- Personal information (such as your ID or passport number, surname, first name, citizenship, address, date of birth, gender, telephone numbers, email address, education, work experience, etc.)
- Background checks related information (such as civil litigation, social media, and bankruptcy)
- Development-related information (such as your skills, qualifications, certification, attendance to training courses)
- Other information which candidates provide in a resume, cover letter, and/or additional documents
- Information in relation to the use of candidate related tools, databases, and applications (such as how often you have logged in).
During the application and recruitment process, you will not have to disclose any sensitive personal data in a resume, cover letter, and/or additional documents. And everyone still has an equal opportunity to apply.
3. For which purposes do we collect, process and use your Personal Data?
We will process your Personal Data for the following purposes:
- To fulfill your request in recruitment process before entering into an employment contract such as communications, interview, job fit evaluation, employment contract preparation;
- To set-up and maintain candidate’s data related tools, databases, and applications for employees/data subjects, for technical support or for other related purposes;
- To facilitate Allianz group-wide collaboration and communication and engagement surveys;
- General administration of core HR related matters;
- To contact candidates in the event that there is a suitable position for him/her;
- To establish, enforce or defend against legal claims and to meet legal obligations (for example, accounting, regulatory and administrative obligations);
- To comply with requests from courts or regulators or where it is necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person or violations of Allianz Group and Allianz Technology in Thailand policies or terms; and
- For Other recruitment purposes.
4. On which legal bases do we collect, process and use your Personal Data?
We use the following legal bases for the collection, processing and use of your Personal Data:
- To satisfy your request prior to entering into an employment contract such as communications, interview, job fit evaluation, employment contract preparation;
- Compliance with a legal obligation to which we are subject;
- Where the processing is necessary for our legitimate interests unless these are overridden by your own legitimate interests; our legitimate interests include – as the case may be – the following:
- Contacting candidates for future employment in the event that there is a suitable position for you;
- Ensuring that you can use an employee experience platform and raise issues and have them closed;
- Enabling global collaboration and workforce planning;
- Ensuring business continuity (for example, via succession planning);
- Protecting Allianz and/or its employees from harm, by preventing or detecting illegal activities, suspected fraud or situations involving potential threats to the safety of any person or violations of Allianz policies or terms.
- Vital interest
- Your consent, to the extent if required by applicable data protection laws and regulations.
5. Who will have access to your Personal Data?
For the stated purposes, we may disclose your Personal Data to the following recipients or categories of recipients:
- Allianz SE and authorized persons working for or on behalf of Allianz SE;
- Other Allianz Group companies, in particular Allianz Technology (Thailand) Company Limited;
- Bodies tasked with HR-related functions within the Allianz Group, e.g. HR Shared Services Center(s), Centers of Expertise, HR Business Partners, and others;
- Third party agents, service providers and advisers (for example, for providing HR or IT maintenance and support, consultants, and recruitment service providers).
- Law enforcement or government authorities where necessary to comply with applicable laws;
- Other parties in the event of any contemplated or actual reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in any insolvency or similar proceedings).
6. Where will my Personal Data be processed?
Your Personal Data may be processed both in Thailand and outside of Thailand by the parties specified in Section 5 above, subject always to contractual restrictions regarding confidentiality and security in line with applicable data protection laws and regulations. We will not disclose your Personal Data to parties who are not authorized to process them.
Whenever we transfer your Personal Data for processing outside of Thailand to another Allianz Group company, we will do so on the basis of Allianz’ approved binding corporate rules known as the Allianz Privacy Standard (“Allianz’ BCR”) which establish adequate protection for Personal Data and are legally binding on all Allianz Group companies. Allianz’ BCR and the list of Allianz Group companies that comply with them can be accessed on Allianz.com. Where Allianz’ BCR do not apply (for example, in cases where we transfer your Personal Data to a third Party), we will instead take steps to ensure that the transfer of your Personal Data outside of Thailand receives an adequate level of protection as it does in Thailand. You can find out what safeguards we rely upon for such transfers (for example, Standard Contractual Clauses) by contacting us as detailed in section 9 below.
7. What are your rights in respect of your Personal Data?
To the extent permitted by applicable data protection laws and regulations, you have the right vis-à-vis every Data Controller to:
Access Personal Data held about you, including information such as, for example, the source and the categories of the data, the purposes of the processing, the recipients (or categories thereof) and the respective retention period;
- Update or correct your Personal Data so that it is always accurate;
- Obtain your Personal Data in an electronic format for you;
- Request the deletion of your Personal Data from candidate-related tools, databases, and applications, if it is no longer needed for the purposes indicated above;
- Restrict the processing of your Personal Data in certain circumstances, for example, where you have contested the accuracy of your Personal Data, for the period enabling us to verify its accuracy;
- Object to the processing of your Personal Data on specific grounds relating to your particular situation that override our compelling legitimate grounds for the processing; and
- Withdraw your consent at any time where your Personal Data is processed with your consent, without affecting the lawfulness of processing based on consent before its withdrawal;
- File a complaint with the Data Controller and/or the relevant data protection authority.
- You may exercise these rights by contacting Local Data Privacy Function of Allianz Technology Thailand providing your name, email address and purpose of your request.
8. How long do we keep your Personal Data?
We will not retain your Personal Data longer than necessary to fulfill the purposes for which the data was collected for or to fulfill legal obligations. Afterwards, we will delete your Personal Data.
The specific periods depend on the jurisdiction you are applying for. For further information, please contact us via the details set out in Section 9.
9. How can you contact us?
If you have any queries about this Allianz Privacy Notice or how we use your Personal Data, please contact
Address: No. 9 G Tower Rama 9, 10th Floor, Rama IX Rd, Huai Khwang, Bangkok 10310, Thailand
Local Data Privacy Function Email: allianztechnology.th-legal-compliance-dataprivacy@allianz.com
10. How often do we update this Allianz Privacy Notice?
We regularly review this Allianz Privacy Notice. When there is an important change that may have an impact on the processing of your Personal Data, we will inform you via the communication channels of Allianz Technology in Thailand.