First Advantage Privacy Notice
Controller:
Allianz Global Investors (hereafter AllianzGI, we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.
The responsible party for the processing of your data (controller) is the respective company of AllianzGI Group which received your application.
A list of our Operating Entities (OEs) is available here.
Processing of Personal Data:
We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws.
The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks. Your personal data may also be disclosed to law enforcement and governmental agencies, if required to check for civil and criminal records to the extent permitted by law.
First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.
Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us. When the collection or the processing of such type of information is not authorized in your jurisdiction of employment, First Advantage will not process such information.
The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members:
When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.
As your employment or retention with us is conditioned upon a successful background check you will be required to provide us with the personal data requested during the vetting process. Failure to do so may result in us revoking our offer of employment.
If you enter into an employment contract with us, the aforementioned data may be stored for the duration of your employment and up to six months after termination of the contract. If no employment contract is concluded, such data may be retained after our rejection of the application, in accordance with the local laws and regulations on record retention applicable in the jurisdiction of the controller and with regard to the position for which you are applying, after which it will be deleted.
Recipients and Data Transfers:
To the extent necessary for the consideration of your application, we may share your personal data (e.g., the results of the background check) with other entities within the Allianz/AllianzGI Group.
Your personal data may be transferred outside of your jurisdiction of employment. Where required, such onward transfer of your personal data will only be made in accordance with the applicable laws and regulations, and notably after we have entered into any required standard contractual means with the relevant offshore recipient of your personal data or collected the relevant consent from you.
Your Rights:
Under the requirements outlined in the applicable laws and regulations of your jurisdiction of employment, you may have the following rights in relation to your personal data:
Allianz Global Investors (hereafter AllianzGI, we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.
The responsible party for the processing of your data (controller) is the respective company of AllianzGI Group which received your application.
A list of our Operating Entities (OEs) is available here.
Processing of Personal Data:
We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws.
The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks. Your personal data may also be disclosed to law enforcement and governmental agencies, if required to check for civil and criminal records to the extent permitted by law.
First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.
Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us. When the collection or the processing of such type of information is not authorized in your jurisdiction of employment, First Advantage will not process such information.
- Bankruptcy: A search of various sources to determine an individual's bankruptcy history. Results may include confirmation of no bankruptcy record or details of bankruptcy dates, judicial decisions, assets/liabilities, and/or current bankruptcy status (depending on local process and data availability).
- Civil Litigation: A search for civil suit type records relating to financial issues, such as the outcomes of a bankruptcy court, or a dispute regarding payments that has escalated to a court. In some countries a civil litigation search will identify any case where the applicant was either a plaintiff or defendant, such as civil suits involving neighborhood disputes, business disputes, personal liability disputes, etc.
- Criminal Record: A search of national or local jurisdictions for criminal record history of candidate, depending on local process. Records may be made available via a national criminal database held by police or justice services or may involve court record checks.
- Credit: A search of a credit reporting agency, or public database, to determine a candidate's credit status and/or credit history. Results may include confirmation of no credit record, or confirmation of record found, with details including financial judgments, litigation, and collection matters (depending on local process and data availability).
- Employment: A verification of stated employment through direct contact with the employer's payroll, human resources, designated office administrator, or a third-party designee.
- Education: A verification of the stated education through direct contact with educational institution.
- Professional Qualifications: A verification of the stated professional qualifications through direct contact with educational institution.
- Directorship / Business Interest: A search to confirm the individual’s association with companies / charities by using country specific Companies Registration lists.
- Financial Regulatory: A search of a specific database managed by an in-country regulatory authority. This search would reveal if an individual had any disciplinary action charged by the Financial Regulatory Body.
- Expanded Global Sanctions: A multi-source compliance offering which includes access to over 1000 watchlist sources from around the world, updated every 24 hours. The Expanded Global Sanctions search also includes access to an in-depth Politically Exposed Persons (PEP) database. The types of sources include: Sanctions, Financial Compliance & Enforcement, Terrorism & Corruption, Criminal Enforcement, Sexual Offense Registries.
- Global Reputational Media: A search of public and subscription media sources, including newspapers, magazines, periodicals, and web sources for 'negative' mentions of the candidate.
- ID: Verification of ID.
The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members:
- Candidate Mitigation: First Advantage may reach out to the candidate if there is an issue with reaching a source (e.g., employer no longer existing or strict privacy policies).
- Social Media: A search identifies and confirms publicly available social media profiles and then intelligently analyses the content.
When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.
As your employment or retention with us is conditioned upon a successful background check you will be required to provide us with the personal data requested during the vetting process. Failure to do so may result in us revoking our offer of employment.
If you enter into an employment contract with us, the aforementioned data may be stored for the duration of your employment and up to six months after termination of the contract. If no employment contract is concluded, such data may be retained after our rejection of the application, in accordance with the local laws and regulations on record retention applicable in the jurisdiction of the controller and with regard to the position for which you are applying, after which it will be deleted.
Recipients and Data Transfers:
To the extent necessary for the consideration of your application, we may share your personal data (e.g., the results of the background check) with other entities within the Allianz/AllianzGI Group.
Your personal data may be transferred outside of your jurisdiction of employment. Where required, such onward transfer of your personal data will only be made in accordance with the applicable laws and regulations, and notably after we have entered into any required standard contractual means with the relevant offshore recipient of your personal data or collected the relevant consent from you.
Your Rights:
Under the requirements outlined in the applicable laws and regulations of your jurisdiction of employment, you may have the following rights in relation to your personal data:
- Access the personal data we hold about you, including information such as, for example, the source and the categories of the data, the purposes of the processing, the recipients (or categories thereof) and the respective retention period.
- Request the update or correction of your personal data so that it is always accurate.
- Receive your personal data in a structured, commonly used and machine-readable format, including the right to transmit your personal data to another controller.
- Request the deletion of your personal data if you think that it is no longer needed for the purposes indicated above.
- Restrict the processing of your personal data in certain circumstances, for example, where you have contested the accuracy of your personal data, for the period enabling us to verify its accuracy.
- Withdraw your consent at any time if your personal data is processed with your consent. Please note that this will not affect the lawfulness of the processing based on consent before its withdrawal.
If you wish to exercise any of these rights, please contact the Data Protection Officer of the AllianzGI company you are employed with by sending an email to: dataprivacy@allianzgi.com.
As required and as the case might be, the Data Protection Officer will forward your request to the appropriate controller.
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As required and as the case might be, the Data Protection Officer will forward your request to the appropriate controller.
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- I have received, read and fully understood the present notice and I give my explicit consent to the processing of my personal information by or on behalf of AllianzGI as set out under this notice and further consent to AllianzGI’s provision of my personal information to overseas recipients as set out under this notice.