First Advantage Privacy Notice
Controller:
Allianz Technology SE (hereafter we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.
The responsible party for the processing of your data (controller) is the respective company of Allianz Group which received your application.
Processing of Personal Data:
We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws. The legal basis for the processing of your personal data is our legitimate interest to ensure that only qualified and trusted individuals are hired to perform sensible functions at our company, exception made of the legal basis for (i) contacting with your previous employers that we will only contact in the event that we have obtained your previous consent.
The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks.
First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.
Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us:
The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members:
When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.
As your employment or retention with us is conditioned upon a successful background check you will be required to provide us with the personal data requested during the vetting process. Failure to do so may result in us revoking our offer of employment.
If you enter into an employment contract with us, the aforementioned data may be stored for the duration of your employment and up to six months after termination of the contract. If no employment contract is concluded, such data may be stored for up to six months after our rejection of the application.
Recipients and Data Transfers:
To the extent necessary for the consideration of your application, we may share your personal data (e.g. the results of the background check) with other entities within the Allianz Group.
Your personal data may be transferred outside the European Economic Area (EEA), including to the United States and United Kingdom.
When they are transferred to entities located in a country that the European Commission has not issued an adequacy decision, such onward transfers of personal data will be protected in accordance with the European Commission-approved Standard Contractual Clauses.
Your Rights:
Under the requirements outlined in the GDPR, you have the following rights in relation to your personal data:
Allianz Technology SE (hereafter we or us) appreciates your interest in employment at our company. In order to process applications, we carry out certain background checks. This privacy notice serves to inform you about the processing of your personal data in the course of such background checks.
The responsible party for the processing of your data (controller) is the respective company of Allianz Group which received your application.
Processing of Personal Data:
We process your personal data for the purpose of vetting employment and conducting a background check to determine your eligibility for employment or retention with our company. The depth of the background check depends on the level of the position for which you applied (i.e., a higher position will require a more detailed background check) and on restrictions under applicable local laws. The legal basis for the processing of your personal data is our legitimate interest to ensure that only qualified and trusted individuals are hired to perform sensible functions at our company, exception made of the legal basis for (i) contacting with your previous employers that we will only contact in the event that we have obtained your previous consent.
The background check will be conducted by our background screening vendor, First Advantage Europe Limited, 2 St Johns Street, Colchester, Essex, CO2 7AA, United Kingdom, and/or its affiliates (First Advantage). During the background check process First Advantage may disclose your personal data to its affiliates and/or sub-processors to the extent necessary to assist with the checks.
First Advantage will verify that the information you have provided in connection with your employment application is accurate and will carry out checks relating to the types of background information. For this purpose, First Advantage may use the information you have provided in order to contact third parties, including persons asked to provide references.
Depending on the location of the controller and with regard to the position for which you are applying, First Advantage may process the following types of information relating to your application for employment with us:
- Bankruptcy: A search of various sources to determine an individual's bankruptcy history. Results may include confirmation of no bankruptcy record or details of bankruptcy dates, judicial decisions, assets/liabilities, and/or current bankruptcy status (depending on local process and data availability).
- Employment: A verification of stated employment through direct contact with the employer's payroll, human resources, designated office administrator, or a third-party designee.
- Education: A verification of the stated education through direct contact with educational institution.
- Expanded Global Sanctions: A multi-source compliance offering which includes access to over 1000 watchlist sources from around the world, updated every 24 hours. The Expanded Global Sanctions search also includes access to an in-depth Politically Exposed Persons (PEP) database. The types of sources include: Sanctions, Financial Compliance & Enforcement, Terrorism & Corruption.
- Global Reputational Media: A search of public and subscription media sources, including newspapers, magazines, periodicals, and web sources for 'negative' mentions of the candidate.
- ID: Verification of ID.
The following additional background checks can be performed for positions belonging to the Supervisory Board, Senior Management and Key Function members:
- Candidate Mitigation: First Advantage may reach out to the candidate if there is an issue with reaching a source (e.g., employer no longer existing or strict privacy policies).
- Social Media: A search identifies and confirms publicly available social media profiles and then intelligently analyses the content.
When the background check is complete a report will be provided by First Advantage to us. This report may contain the aforementioned information.
As your employment or retention with us is conditioned upon a successful background check you will be required to provide us with the personal data requested during the vetting process. Failure to do so may result in us revoking our offer of employment.
If you enter into an employment contract with us, the aforementioned data may be stored for the duration of your employment and up to six months after termination of the contract. If no employment contract is concluded, such data may be stored for up to six months after our rejection of the application.
Recipients and Data Transfers:
To the extent necessary for the consideration of your application, we may share your personal data (e.g. the results of the background check) with other entities within the Allianz Group.
Your personal data may be transferred outside the European Economic Area (EEA), including to the United States and United Kingdom.
When they are transferred to entities located in a country that the European Commission has not issued an adequacy decision, such onward transfers of personal data will be protected in accordance with the European Commission-approved Standard Contractual Clauses.
Your Rights:
Under the requirements outlined in the GDPR, you have the following rights in relation to your personal data:
- Access the personal data we hold about you, including information such as, for example, the source and the categories of the data, the purposes of the processing, the recipients (or categories thereof) and the respective retention period.
- Request the update or correction of your personal data so that it is always accurate.
- Receive your personal data in a structured, commonly used and machine-readable format, including the right to transmit your personal data to another controller.
- Request the deletion of your personal data if you think that it is no longer needed for the purposes indicated above.
- Restrict the processing of your personal data in certain circumstances, for example, where you have contested the accuracy of your personal data, for the period enabling us to verify its accuracy.
- Withdraw your consent at any time if your personal data is processed with your consent. Please note that this will not affect the lawfulness of the processing based on consent before its withdrawal.
RIGHT TO OBJECT:
In the event and to the extent that we process your personal data based on our legitimate interests, you have the right to object to the processing on specific grounds relating to your particular situation. In such case we will no longer process your personal data unless we have compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.
In the event and to the extent that we process your personal data based on our legitimate interests, you have the right to object to the processing on specific grounds relating to your particular situation. In such case we will no longer process your personal data unless we have compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.
If you wish to exercise any of these rights, please contact the Group Data Protection Officer (AllianzTechnology-DATA-PRIVACY@allianz.com). You also have a right to lodge a complaint with a competent data protection authority.