Facilities Management Lead (1 year contract)

Allianz Global Corporate & Specialty

Oversee Facilities Management services and provide high quality operational support services to all lines of business and the regional offices. To ensure alignment to Global/Regional directives and maximize best practices and processes for efficient implementation and cost-saving benefits.

Facilities Management~crlf~##Oversee the Facilities Management team in handling key support functions like vendor handling, contractual and other administrative requirements.~crlf~##Compilation and formatting of standard operating processes.~crlf~##Support an efficient cost effective procurement process and effectively manage vendors for non-IT commodities services, including premises/facilities.~crlf~##Asset and inventory management.~crlf~ ~crlf~Access Control Management & CCTV systems~crlf~##Maintain a comprehensive record, audit trail and documentation of the various access controls and any related requests from stakeholders.~crlf~##Ensure that records of lost passes, temporary cards, replacement cards, visitor passes are up-to-date and current.~crlf~##Ensure that the security management system is critically maintained and operational 24/7.~crlf~##Where practicable, create a consistent and standardised process and system for the region.~crlf~ ~crlf~Contracts & Vendor Management~crlf~##Manage and monitor vendor performance so that key services/goods are performed/delivered within expectations.~crlf~##Where practicable, leverage suppliers/spend across the region.~crlf~##Define and interpret Service Level Agreements (SLAs) and key performance indicators~crlf~##Keep proper records of all signed contracts and closely monitor expiry and renewals for the region.~crlf~##Maintain an updated master list of suppliers, services and contact information.~crlf~##Ensure regular reviews of vendor contracts.~crlf~##Certification and processing of invoices for shared services.~crlf~ ~crlf~Environmental Reporting~crlf~##Ensure compliance with global team requirements for non-financial reporting.~crlf~##Coordinate monthly data collection and evidence filing for the region.~crlf~Examples of such data include Business Travel, Paper Consumption, Utilities Consumption, Waste and Recycling.Health & Safety~crlf~##Maintain a safe and pleasant work environment for the organization.~crlf~##Ensure adherence to local Health & Safety (H&S) policy.~crlf~ ~crlf~Business Continuity Management (BCM)~crlf~##Align and support regional BCM team in their Business Continuity Plan (BCP) and recovery efforts when emergency events occur.~crlf~##Oversee the Health and Safety requirements, e.g. in a pandemic to ensure that masks, thermometers, hand sanitizers are in adequate supply and to monitor status in the Asia Pacific region (includes embedded offices in region).~crlf~

##Relevant background in Business Administration, Mechanical or~crlf~##Electrical Engineering, Building Services, Estates Management,~crlf~##Facilities Management or related field.~crlf~## Good understanding of best practices in facilities maintenance and outsourcing of facilities services.~crlf~##Able to work independently as well as a team player who can motivate, challenge and encourage the team.~crlf~##Strong leadership, communication, writing and interpersonal skills.~crlf~##Service and team orientated, resourceful, innovative and change-ready.~crlf~##Worked in a high performance customer service environment.~crlf~##6-10 years of experience.~crlf~##Fluent in written and spoken English.~crlf~##Desirable other languages: Malay or Mandarin.~crlf~

Note to Recruitment Agencies ~crlf~In sourcing for candidates, Allianz works only with selected recruitment agencies expressly engaged under written agreements and specifically mandated for particular roles by the Allianz HR team. Allianz shall not pay or be obliged or liable to pay any recruitment fees of any kind to any recruitment agency

Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 100 million private and corporate customers and more than 147,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

Allianz Global Corporate & Specialty (AGCS) is a leading global corporate insurance carrier and a key business unit of Allianz Group. We provide risk consultancy, Property-Casualty insurance solutions and alternative risk transfer for a wide spectrum of commercial, corporate and specialty risks across 10 dedicated lines of business.~crlf~Our customers are as diverse as business can be, ranging from Fortune Global 500 companies to small businesses, and private individuals. Among them are not only the world’s largest consumer brands, tech companies and the global aviation and shipping industry, but also wineries, satellite operators or Hollywood film productions. They all look to AGCS for smart answers to their largest and most complex risks in a dynamic, multinational business environment and trust us to deliver an outstanding claims experience.

Worldwide, AGCS operates with its own teams in 32 countries and through the Allianz Group network and partners in over 200 countries and territories, employing over 4,300 people. As one of the largest Property-Casualty units of Allianz Group, we are backed by strong and stable financial ratings. In 2019, AGCS generated a total of €9.1 billion gross premium globally.~crlf~For more information, visit www.agcs.allianz.com or follow us on Twitter @AGCS_Insurance and LinkedIn.~crlf~~crlf~

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