Personal Assistant to Automotive Head of Market Management / Innovation (m/f/d)

Allianz Worldwide Partners
  • Job Purpose/ Role

    Allianz Automotive, the leading strategic partner of automotive manufacturers in the provision of insurance and mobility services, currently managing more than 40 car brands in more than 30 countries. Automotive manufacturers, mobility providers and financial services institutions can choose from a portfolio of customized products and service solutions in the fields of motor insurance, warranty, assistance and ancillary products. Allianz Automotive is embedded within Allianz Partners, the entity of Allianz combining all global B2B2C businesses. The ambition of Allianz Partners is to set the global B2B2C market standard for integrating with global business partners to develop complete solutions combining insurance, assistance and technology.~crlf~ ~crlf~Within Allianz Automotive, the Market Management and Innovation area is responsible for Strategy & Corporate Development, Marketing & Communications as well as Innovation/Solution Development. The team is based in Munich with subteams in Paris and Shanghai. ~crlf~ ~crlf~The job holder will be expected to provide an efficient and responsive administrative, organizational, and logistical service to the Automotive Head of Market Management / Innovation who is part of the Allianz Automotive Board. The Personal Assistant ensures that the manager can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the manager's office is necessary.

  • Key Responsibilities

    ##Manage schedule/calendar commitments, documents, and travel arrangements -- flights, hotels, visa and other bookings effectively. This often includes interaction with other senior managers and team members on an international basis as well as urgent last-minute tasks~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Maintain the manager’s schedule and email account. Screen emails, highlight urgent correspondence, and print attachments. ~crlf~##Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to/ coordinate ad-hoc projects and initiatives for manager's office. This can include workshop preparations/ minutes, budgeting topics, and team meetings among others.~crlf~##Control and track budget spending for the area~crlf~##Purchase order creation and budget tracking within Allianz Partners’ IT systems, e.g. BEST~crlf~##Coordinate multinational teams and handle respective national Allianz systems, e.g. travel and expenses~crlf~##Undertake any other administrative duties as requested

  • Key Requirements/ Skills

    Required education and experience: ~crlf~##Professional Training / Degree in Office/Business Administration~crlf~##Relevant experience in an administration/executive assistant/PA role in a fast pace and demanding environment requiring tact, judgment and discretion~crlf~##Experience of diary management/ researching and booking of travel and accommodation ~crlf~ ~crlf~Technical skills: ~crlf~##Advanced IT skills (Office applications): Use general office application tools e.g. Power Point, Excel, Word~crlf~##Fluent in German and English a must; French would be a plus~crlf~##Experience in analyzing cost center reports from SAP~crlf~##Experience in working with the Allianz tools is a plus, e.g. expenses, BEST, SAP, Allianz Connect ~crlf~ ~crlf~General skills: ~crlf~##Communication skills: Clear and effective communication style, both written and spoken~crlf~##Prioritization: ability to filter information, assess priorities and work independently~crlf~##Analytical Skills: Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions~crlf~##Presentation skills: ability to effectively express and display thoughts and ideas visually, using various tools~crlf~##Positive working attitude and personality, service orientation and ability to work in a highly professional as well as hands on environment

  • Additional Information

    Please note that the mandatory application document is the CV, all other files such as Cover Letter for the position, University Transcripts, Diploma and Employer Testimonials/References are advisable and desired by the Hiring Department for a more comprehensive application assessment.~crlf~~crlf~Job start and duration: Start ASAP; Full Time~crlf~Location: Munich

  • About Allianz

    Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

    Allianz Worldwide Partners provides diverse expertise in automotive, international health & life, travel insurance, assistance and direct sales and is at the forefront of the Allianz B2B2C offering. United under one roof, Allianz Global Assistance, Allianz Global Automotive and Allianz Worldwide Care are specialist brands combining forces to push boundaries and create tomorrow's solutions to deliver an enhanced experience to our clients. Our 16,000 employees are based across 76 countries and combine 70 different languages and 60 nationalities, reflecting the truly diverse nature of Allianz Worldwide Partners. Our DNA is unique: we dare and care, anytime, anywhere. If this sounds like you, come and join us!

    Allianz Worldwide Partners is a fast changing company with strong growth ambitions. We care for our customers, and our caring nature extends to our employees. We don't just hire people, we nourish them and invest in their careers because we recognize that your development and our growth and our development go hand in hand. So if you would like to be part of a global company that offers international career opportunities, kick-start your career and dare to join us!~crlf~~crlf~As an equal opportunity employer, Allianz Worldwide Partners recognises that our strength lies in our people. We are committed to diversity and inclusivity and everyone is welcome to apply.~crlf~~crlf~More information regarding the Allianz Worldwide Partners lines of business can be found at: http://www.allianz-worldwide-partners.com/corporate/~crlf~~crlf~

Job Purpose/ Role

Allianz Automotive, the leading strategic partner of automotive manufacturers in the provision of insurance and mobility services, currently managing more than 40 car brands in more than 30 countries. Automotive manufacturers, mobility providers and financial services institutions can choose from a portfolio of customized products and service solutions in the fields of motor insurance, warranty, assistance and ancillary products. Allianz Automotive is embedded within Allianz Partners, the entity of Allianz combining all global B2B2C businesses. The ambition of Allianz Partners is to set the global B2B2C market standard for integrating with global business partners to develop complete solutions combining insurance, assistance and technology.~crlf~ ~crlf~Within Allianz Automotive, the Market Management and Innovation area is responsible for Strategy & Corporate Development, Marketing & Communications as well as Innovation/Solution Development. The team is based in Munich with subteams in Paris and Shanghai. ~crlf~ ~crlf~The job holder will be expected to provide an efficient and responsive administrative, organizational, and logistical service to the Automotive Head of Market Management / Innovation who is part of the Allianz Automotive Board. The Personal Assistant ensures that the manager can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the manager's office is necessary.

Key Responsibilities

##Manage schedule/calendar commitments, documents, and travel arrangements -- flights, hotels, visa and other bookings effectively. This often includes interaction with other senior managers and team members on an international basis as well as urgent last-minute tasks~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Maintain the manager’s schedule and email account. Screen emails, highlight urgent correspondence, and print attachments. ~crlf~##Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to/ coordinate ad-hoc projects and initiatives for manager's office. This can include workshop preparations/ minutes, budgeting topics, and team meetings among others.~crlf~##Control and track budget spending for the area~crlf~##Purchase order creation and budget tracking within Allianz Partners’ IT systems, e.g. BEST~crlf~##Coordinate multinational teams and handle respective national Allianz systems, e.g. travel and expenses~crlf~##Undertake any other administrative duties as requested

Key Requirements/ Skills

Required education and experience: ~crlf~##Professional Training / Degree in Office/Business Administration~crlf~##Relevant experience in an administration/executive assistant/PA role in a fast pace and demanding environment requiring tact, judgment and discretion~crlf~##Experience of diary management/ researching and booking of travel and accommodation ~crlf~ ~crlf~Technical skills: ~crlf~##Advanced IT skills (Office applications): Use general office application tools e.g. Power Point, Excel, Word~crlf~##Fluent in German and English a must; French would be a plus~crlf~##Experience in analyzing cost center reports from SAP~crlf~##Experience in working with the Allianz tools is a plus, e.g. expenses, BEST, SAP, Allianz Connect ~crlf~ ~crlf~General skills: ~crlf~##Communication skills: Clear and effective communication style, both written and spoken~crlf~##Prioritization: ability to filter information, assess priorities and work independently~crlf~##Analytical Skills: Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions~crlf~##Presentation skills: ability to effectively express and display thoughts and ideas visually, using various tools~crlf~##Positive working attitude and personality, service orientation and ability to work in a highly professional as well as hands on environment

Additional Information

Please note that the mandatory application document is the CV, all other files such as Cover Letter for the position, University Transcripts, Diploma and Employer Testimonials/References are advisable and desired by the Hiring Department for a more comprehensive application assessment.~crlf~~crlf~Job start and duration: Start ASAP; Full Time~crlf~Location: Munich

About Allianz

Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

Allianz Worldwide Partners provides diverse expertise in automotive, international health & life, travel insurance, assistance and direct sales and is at the forefront of the Allianz B2B2C offering. United under one roof, Allianz Global Assistance, Allianz Global Automotive and Allianz Worldwide Care are specialist brands combining forces to push boundaries and create tomorrow's solutions to deliver an enhanced experience to our clients. Our 16,000 employees are based across 76 countries and combine 70 different languages and 60 nationalities, reflecting the truly diverse nature of Allianz Worldwide Partners. Our DNA is unique: we dare and care, anytime, anywhere. If this sounds like you, come and join us!

Allianz Worldwide Partners is a fast changing company with strong growth ambitions. We care for our customers, and our caring nature extends to our employees. We don't just hire people, we nourish them and invest in their careers because we recognize that your development and our growth and our development go hand in hand. So if you would like to be part of a global company that offers international career opportunities, kick-start your career and dare to join us!~crlf~~crlf~As an equal opportunity employer, Allianz Worldwide Partners recognises that our strength lies in our people. We are committed to diversity and inclusivity and everyone is welcome to apply.~crlf~~crlf~More information regarding the Allianz Worldwide Partners lines of business can be found at: http://www.allianz-worldwide-partners.com/corporate/~crlf~~crlf~


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We keep our employees motivated and appropriate compensation is an essential factor in achieving this.  
We place a strong emphasis on employee recognition through various activities.
We believe that our employees need transparent communication and feedback from their managers and peers.
Our Work Well program addresses employees health and the impact of workplace stress and aims to manage their well-being at work.
We have very agile working models that give our employees flexibility in planning and arranging their work-life balance.
We keep our employees at the heart of each decision and encourage them to be ambitious.
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