Office Manager - Government & External Affairs - Washington, DC

Allianz Life

This position is the office manager for a global integrated financial services company headquartered in Germany with significant US operations. The responsibilities include administration of political action committee, ensuring the orderly day-to- day function of the Washington office, and some project management.~crlf~~crlf~The office manager must be detail-oriented, able to multi-task and possess excellent written and verbal communications skills. Diplomatic skills are required as well as enjoying the experience of working with people from diverse business units and cultures.

Administer Political Action Committee:~crlf~- File Monthly Federal Election Commission Compliance Reports~crlf~- Process checks and payroll deposits within the ten day time frame required by law~crlf~- Provide accurate record keeping of contributions to political candidates are processed and mailed on a timely basis.~crlf~- Attend Federal Election Commission Conferences in order to become familiar with the process and changes in the law.~crlf~~crlf~Lobby reporting:~crlf~- Responsible for filing LD-2 reports. Supervise the filing of the LD 203 by the two registered lobbyists in the Washington office.~crlf~- Responsible for filing the Organization Report which includes all PAC contributions and certification of correct filings.~crlf~- Provide and maintain accurate direct contact lobby report for IRS purposes for Allianz of America.~crlf~~crlf~Office Administration:~crlf~- Perform ongoing office administration tasks effectively, efficiently and with corporate guidelines to support the Leader, team partners and customers.~crlf~- Organize and coordinate leadership activities – meeting planning and scheduling. Work with a variety of people outside the Washington DC office to schedule the Senior Vice President speaking presentations for Allianz Global Investors and Allianz Life. Currently 46 presentations are scheduled.~crlf~- Travel – make all travel arrangements for SVP. This includes taking into consideration time demands and schedule adjustments to maximize the number of hours in a day.~crlf~- Expenses reports – prepare and process leadership expense reports within guidelines. Review team expense reports prior to Leader’s approval to ensure all are within expense guidelines or adequate justification is described. Assist with trouble shooting regarding expense reporting.~crlf~- Manage all expense costs related to the office. This includes office supplies, meeting costs, travel, charitable contributions, subscriptions, consultants, etc. Process all invoices for payment while making sure that adequate support documents are included. ~crlf~- Budget and planning: with direction from the Senior Vice President, prepare budget request for the next year with itemized projected expenditures after taking into consideration, current expenditures. Work closely with the Director of the Allianz Foundation to manage the Allianz Outreach Fund.~crlf~- IT: The go to person in the office for dealing with all IT related matters including phones, network, computers, etc.~crlf~~crlf~

The office manager should also have experience with meeting and travel planning and accounting and budgeting experience. Computer skills required include Microsoft Word, PowerPoint, Excel, internet and email. ~crlf~Position requires occasional attendance at evening and early morning business functions and occasional travel. ~crlf~Minimum ten years support experience required.~crlf~~crlf~

At Allianz, we foster a workplace where every person feels welcome, connected, and valued

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. Join us. Let’s care for tomorrow.~crlf~~crlf~We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

Retiring with financial security. Living life with confidence. At Allianz Life®, every employee knows these are the things that matter. To do what matters means giving employees the tools and opportunities they need to create innovative, industry-leading products, to discover and embrace new trends, and to strengthen the customer experience. As a company, it means creating a culture that is inclusive, where doing the right thing comes naturally, and promoting an environment that develops talent, seeks excellence, encourages smart risks, and recognizes and rewards people for their performance. Doing what matters for employees helps everyone focus on doing what matters most for our customers. Allianz Life. What you do here matters.

Why Allianz Life®? Because we hire people who are dedicated to doing what matters and we give you the quality training, support, and advancement opportunities you need to succeed. As a company known for its financial strength, we offer generous benefits, have a strong commitment to community involvement, a collaborative culture, and a unique level of energy. The result is engaged and more productive employees. From the very first day you join our team, you will know that your contributions are valued. We practice True Balance at our campus by providing a fun work environment, an on-site child development center, a fully staffed fitness center, and a variety of meal options in both our full-service cafe and bistro. And all medical, dental, and retirement benefits are effective the first day you join Allianz Life, so you can focus on what truly matters.~crlf~~crlf~An equal opportunity employer.~crlf~~crlf~

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