Assistant (m/f/d) for the AIM-Office Management Team at Allianz Investment Management SE, Munich

Allianz Investment Management SE
  • Job Purpose/ Role

    We are seeking for an experienced Assistant who is willing to work in an international and agile environment. As a part of AIM Office Management Team you will provide organizational support to our Senior Management. Further to this you will be working very closely with your team colleagues to ensure a proactive and efficient office management and organizational coordination. You will be reporting to Head of AIM Office Management.

  • Key Responsibilities

    ##Support of special projects~crlf~##Establish online travel management tools~crlf~##Facility Management: management of workplaces for employees, organization of relocations, contact person for internal providers~crlf~##Deal appropriately with sensitive and confidential matters ~crlf~##Undertake special assignments, ad-hoc functions and related duties, e.g. coordination of events~crlf~##Proactively organize and structure the office´s daily business~crlf~##Organize and optimize manager´s calendar~crlf~##Organize alignment calls/meetings/ phone and video conferences~crlf~##Travel Management incl. claims for travel expenses~crlf~##Digital filing and document management~crlf~##Receive visitors and guests~crlf~##Handle time corrections in relevant time system~crlf~##Process invoices~crlf~##Receive visitors and guests~crlf~##Support and cover other assistant colleagues

  • Key Requirements/ Skills

    ##At least 5 years secretarial and personal assistant experience at senior management level in an international, customer focused organization~crlf~##Outstanding team player with excellent interpersonal, intercultural skills and “can do” attitude~crlf~##Excellent communication skills in German and English, both written and spoken ~crlf~##Strong coordination skills as well as ability to think out-of-the box~crlf~##Be a fan supporter/driver of digitalization, strong computer literacy in MS Office ~crlf~##Very good time-management skills and multitasking abilities~crlf~##High engagement and high level of initiative~crlf~##Ability to work independently, very structured and under time pressure

  • About Allianz

    Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

    Allianz Investment Management (AIM) is the investment management arm of the Allianz Group, responsible for managing the risk/return profile of its EUR 650 bn investment portfolio. Our global network of more than 500 employees in over 60 countries is organized in regional hubs located in Munich, Milan, Minneapolis, Paris, and Singapore. It offers multifaceted career opportunities for outstanding investment talents. AIM provides the perfect opportunity to embark on or continue your international career.

    If you are interested in the position described above and think you have the right profile, please submit your full application documents (incl. CV, certificates, references and motivation letter) at www.allianz.com/careers.~crlf~~crlf~AIM continues to grow and supports its employees to do the same. We believe that work should be rewarding, and that good work should be rewarded. We offer opportunities and strive for excellence. And our actions are guided first and foremost by high ethical standards and our sense of commitment to society. Everyone is welcome to apply, regardless of gender, ethnicity, age, nationality, religion, or disability.~crlf~~crlf~

Job Purpose/ Role

We are seeking for an experienced Assistant who is willing to work in an international and agile environment. As a part of AIM Office Management Team you will provide organizational support to our Senior Management. Further to this you will be working very closely with your team colleagues to ensure a proactive and efficient office management and organizational coordination. You will be reporting to Head of AIM Office Management.

Key Responsibilities

##Support of special projects~crlf~##Establish online travel management tools~crlf~##Facility Management: management of workplaces for employees, organization of relocations, contact person for internal providers~crlf~##Deal appropriately with sensitive and confidential matters ~crlf~##Undertake special assignments, ad-hoc functions and related duties, e.g. coordination of events~crlf~##Proactively organize and structure the office´s daily business~crlf~##Organize and optimize manager´s calendar~crlf~##Organize alignment calls/meetings/ phone and video conferences~crlf~##Travel Management incl. claims for travel expenses~crlf~##Digital filing and document management~crlf~##Receive visitors and guests~crlf~##Handle time corrections in relevant time system~crlf~##Process invoices~crlf~##Receive visitors and guests~crlf~##Support and cover other assistant colleagues

Key Requirements/ Skills

##At least 5 years secretarial and personal assistant experience at senior management level in an international, customer focused organization~crlf~##Outstanding team player with excellent interpersonal, intercultural skills and “can do” attitude~crlf~##Excellent communication skills in German and English, both written and spoken ~crlf~##Strong coordination skills as well as ability to think out-of-the box~crlf~##Be a fan supporter/driver of digitalization, strong computer literacy in MS Office ~crlf~##Very good time-management skills and multitasking abilities~crlf~##High engagement and high level of initiative~crlf~##Ability to work independently, very structured and under time pressure

About Allianz

Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

Allianz Investment Management (AIM) is the investment management arm of the Allianz Group, responsible for managing the risk/return profile of its EUR 650 bn investment portfolio. Our global network of more than 500 employees in over 60 countries is organized in regional hubs located in Munich, Milan, Minneapolis, Paris, and Singapore. It offers multifaceted career opportunities for outstanding investment talents. AIM provides the perfect opportunity to embark on or continue your international career.

If you are interested in the position described above and think you have the right profile, please submit your full application documents (incl. CV, certificates, references and motivation letter) at www.allianz.com/careers.~crlf~~crlf~AIM continues to grow and supports its employees to do the same. We believe that work should be rewarding, and that good work should be rewarded. We offer opportunities and strive for excellence. And our actions are guided first and foremost by high ethical standards and our sense of commitment to society. Everyone is welcome to apply, regardless of gender, ethnicity, age, nationality, religion, or disability.~crlf~~crlf~


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We take good care of you in an environment that allows you to achieve a healthy work-life balance.
Benefit from discounts on insurance products, participation in company profits, share purchase options and long-term pension commitments.
Our dynamic and highly qualified team is the key to our success.
We build on work time models that give our employees flexibility in planning and arranging their work and leisure time.
Join a truly global company and explore our international environment.
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We develop, steer and implement the investment strategy for Allianz Group globally, following a multi-asset approach for insurance assets of our clients of more than 660bn EUR.