Senior Personal Assistant (m/f/d) to Global Head of Legal – Limited contract based in Munich

Allianz Global Corporate & Specialty

In this role, you will provide an efficient and responsive administrative, organizational and logistical service to the Global Head of Legal, helping to manage and prioritize time. You will ensure that the Global Head can focus on strategic matters by processing delegable tasks. This also includes providing support to the Head of the Global Corporate Governance team and other managers of the Legal and Compliance teams. You will participate in important projects where involvement of the Senior Executive's office is necessary and provide input and support with corporate secretarial tasks.~crlf~ ~crlf~This position is on a limited basis until 30th April 2022 with possibility of extension.

##Ensure busy diary commitments, papers, and travel arrangements (flights, hotels, visa, personal bookings) are managed effectively ~crlf~##Filter emails, highlight urgent correspondence and print attachments. Manage and maintain the executive's diary and email account~crlf~##Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for manager~crlf~##Filter general information, queries, phone calls and invitations to the executive by redirecting or taking forward such contact as appropriate~crlf~##Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes~crlf~##Provide logistical and other support for the performance of Corporate Secretarial activities.~crlf~##Undertake any other duties as requested by the manager~crlf~##Extract, compile and analyze cost center reports from SAP~crlf~##Work in close contact with Procurement and update the Intranet site if needed ~crlf~

##Bachelor Degree or equivalent~crlf~##Demonstrable experience (at least 3 years) in an administration/executive assistant/PA role working under tight timelines and requiring tact, judgment and discretion~crlf~##Experience of diary management/researching and booking of travel and accommodation~crlf~##Advanced IT skills (Office applications): Use general office application tools e.g. Power Point, Excel, Word would be ideal~crlf~##Ideally: Experience extracting, compiling and analyzing cost center reports from SAP and also working with the AGCS Procurement System (IBX) and Intranet (Connect). ~crlf~##Excellent communication and presentation skills~crlf~##Strong prioritization skills~crlf~##Good analytical skills ~crlf~##Fluent skills in German and English are required.~crlf~

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. Join us. Let’s care for tomorrow.~crlf~~crlf~We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

Allianz Global Corporate & Specialty (AGCS) is a leading global corporate insurance carrier and a key business unit of Allianz Group. We provide risk consultancy, Property-Casualty insurance solutions and alternative risk transfer for a wide spectrum of commercial, corporate and specialty risks across 10 dedicated lines of business.~crlf~Our customers are as diverse as business can be, ranging from Fortune Global 500 companies to small businesses, and private individuals. Among them are not only the world’s largest consumer brands, tech companies and the global aviation and shipping industry, but also wineries, satellite operators or Hollywood film productions. They all look to AGCS for smart answers to their largest and most complex risks in a dynamic, multinational business environment and trust us to deliver an outstanding claims experience.

Worldwide, AGCS operates with its own teams in 32 countries and through the Allianz Group network and partners in over 200 countries and territories, employing over 4,300 people. As one of the largest Property-Casualty units of Allianz Group, we are backed by strong and stable financial ratings. In 2019, AGCS generated a total of €9.1 billion gross premium globally.~crlf~For more information, visit www.agcs.allianz.com or follow us on Twitter @AGCS_Insurance and LinkedIn.~crlf~~crlf~


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