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Personal Assistant to the Workers Council (m/f/d) – part time (limited for 2 years)
As the Personal Assistant to the Workers Council based in Cologne, you provide an efficient and responsive administrative, organisational, and logistical service. You ensure that the manager can focus on strategic matters by processing delegable tasks. You also participates in important projects where involvement of the manager's office is necessary.
In this role you will….~crlf~ ~crlf~##Ensure busy schedule/calendar commitments, documents, and (international) travel arrangements -- flights, hotels, visa, personal bookings -- are managed effectively. This often includes interaction with other senior managers on an international basis as well as urgent last-minute tasks.~crlf~##Filter emails, highlight urgent correspondence, and print attachments. Maintain the manager’s schedule and email account. Content of e-mails, attachments, and calendars are routinely confidential.~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate.~crlf~##Liaise with relevant individuals, external organisations etc to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to / coordinate ad-hoc projects and initiatives for manager's office. ~crlf~##Undertake any other duties as requested by manager~crlf~~crlf~~crlf~
##Completed apprenticeship as office administrator or similar qualification~crlf~##Demonstrable experience (at least 3 years) in an administration/executive assistant/PA role working under tight timelines and requiring tact, judgment and discretion~crlf~##Experience of diary management/researching and booking of travel and accommodation~crlf~##Advanced IT skills (Office applications): Word, Excel, Power Point, Office 365~crlf~##Ideally experience in working at AGCS or the Allianz Group ~crlf~##Knowledge of the Works Constitution Law would be an advantage~crlf~##Clearly and effectively express ideas and messages via speech and writing~crlf~##Effectively express and display thoughts and ideas visually, using various tools~crlf~##Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions~crlf~##Ability to filter information, assess priorities and work independently~crlf~##Fluent in English and German~crlf~##Flexibility and willingness to travel~crlf~
Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 85 million private and corporate customers and more than 142,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.
Allianz Global Corporate & Specialty (AGCS) is a leading global corporate insurance carrier and a key business unit of Allianz Group. We provide risk consultancy, Property-Casualty insurance solutions and alternative risk transfer for a wide spectrum of commercial, corporate and specialty risks across 10 dedicated lines of business.~crlf~Our customers are as diverse as business can be, ranging from Fortune Global 500 companies to small businesses, and private individuals. Among them are not only the world’s largest consumer brands, tech companies and the global aviation and shipping industry, but also wineries, satellite operators or Hollywood film productions. They all look to AGCS for smart answers to their largest and most complex risks in a dynamic, multinational business environment and trust us to deliver an outstanding claims experience.
Worldwide, AGCS operates with its own teams in 32 countries and through the Allianz Group network and partners in over 200 countries and territories, employing over 4,300 people. As one of the largest Property-Casualty units of Allianz Group, we are backed by strong and stable financial ratings. In 2019, AGCS generated a total of €9.1 billion gross premium globally.~crlf~For more information, visit www.agcs.allianz.com or follow us on Twitter @AGCS_Insurance and LinkedIn.~crlf~~crlf~
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