Personal Assistant to Global Head of Claims Portfolio Intelligence and Coordination - Temporary Position for 6 Months (m/f/d)

Allianz Global Corporate & Specialty
  • Job Purpose/ Role

    The job holder will be expected to provide an efficient and responsive administrative, organizational, and logistical service to the Global Head of Claims of Portfolio Intelligence and Coordination (PIC). The Personal Assistant ensures that the manager can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the manager's office is necessary.

  • Key Responsibilities

    ##Ensure busy schedule/calendar commitments, documents, and travel arrangements -- flights, hotels, visa, personal bookings -- are managed effectively. This often includes interaction with other senior managers on an international basis as well as urgent last-minute tasks~crlf~##Filter emails, highlight urgent correspondence, and print attachments. Maintain the manager’s schedule and email account. Content of e-mails, attachments, and calendars are routinely confidential~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to / coordinate ad-hoc projects and initiatives for manager's office. This can include workshop preparations/minutes, budgeting topics, Allianz Engagement Survey (AES) action items among others.~crlf~##Undertake any other duties as requested by manager

  • Key Requirements/ Skills

    Required education and experience:~crlf~##Professional Training / Degree in Office/Business Administration~crlf~##Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion~crlf~##Experience of diary management/researching and booking of travel and accommodation~crlf~ ~crlf~Technical skills:~crlf~##Advanced IT skills (Office applications): Use general office application tools e.g. Power Point, Excel, Word~crlf~##Fluent in English~crlf~##Experience extracting, compiling and analyzing cost center reports from SAP~crlf~##Experience working with the AGCS Procurement System (IBX) and Intranet (Connect)~crlf~ ~crlf~General skills:~crlf~##Communication skills: Clearly and effectively express ideas and messages via speech and writing~crlf~##Presentation skills: Effectively express and display thoughts and ideas visually, using various tools~crlf~##Analytical Skills: Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions~crlf~##Prioritization: ability to filter information, assess priorities and work independently

  • About Allianz

    Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

    Allianz Global Corporate & Specialty (AGCS) is the Allianz Group's dedicated carrier for corporate and specialty insurance business. AGCS provides insurance and risk consultancy across the whole spectrum of specialty, alternative risk transfer and corporate business: Marine, Aviation (incl. Space), Energy, Engineering, Entertainment, Financial Lines (incl. D&O), Liability, Mid-Corporate and Property insurance (incl. International Insurance Programs).

    Worldwide, AGCS operates in 30 countries with own units and in over 210 countries and territories through the Allianz Group network and partners. In 2016, it employed around 5,000 people and provided insurance solutions to more than three quarters of the 'Fortune Global 500' companies, writing a total of €7.6 billion gross premium worldwide.~crlf~~crlf~AGCS SE is rated AA by Standard & Poor's and A+ by A.M. Best.~crlf~~crlf~AGCS promotes an individual work-life balance for example the possibilit y of working part-time. Provided that the job with its respective basic conditions is suitable for this, all positions advertised on a full-time basis can also be filled on a part-time basis.~crlf~~crlf~If you are currently exempted from statutory pension obligations under section 6 (1) sentence 1 no. 1 SGB VI, please take a look at the important and binding notes in the HR lexicon under: Money / Social Security / Annuity Insurance / Pension Insurance exemption.~crlf~~crlf~More information about careers at Allianz Global Corporate Specialty can be found at www.agcs.allianz.com/careers~crlf~~crlf~

Job Purpose/ Role

The job holder will be expected to provide an efficient and responsive administrative, organizational, and logistical service to the Global Head of Claims of Portfolio Intelligence and Coordination (PIC). The Personal Assistant ensures that the manager can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the manager's office is necessary.

Key Responsibilities

##Ensure busy schedule/calendar commitments, documents, and travel arrangements -- flights, hotels, visa, personal bookings -- are managed effectively. This often includes interaction with other senior managers on an international basis as well as urgent last-minute tasks~crlf~##Filter emails, highlight urgent correspondence, and print attachments. Maintain the manager’s schedule and email account. Content of e-mails, attachments, and calendars are routinely confidential~crlf~##Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate~crlf~##Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes~crlf~##Contribute to / coordinate ad-hoc projects and initiatives for manager's office. This can include workshop preparations/minutes, budgeting topics, Allianz Engagement Survey (AES) action items among others.~crlf~##Undertake any other duties as requested by manager

Key Requirements/ Skills

Required education and experience:~crlf~##Professional Training / Degree in Office/Business Administration~crlf~##Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion~crlf~##Experience of diary management/researching and booking of travel and accommodation~crlf~ ~crlf~Technical skills:~crlf~##Advanced IT skills (Office applications): Use general office application tools e.g. Power Point, Excel, Word~crlf~##Fluent in English~crlf~##Experience extracting, compiling and analyzing cost center reports from SAP~crlf~##Experience working with the AGCS Procurement System (IBX) and Intranet (Connect)~crlf~ ~crlf~General skills:~crlf~##Communication skills: Clearly and effectively express ideas and messages via speech and writing~crlf~##Presentation skills: Effectively express and display thoughts and ideas visually, using various tools~crlf~##Analytical Skills: Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions~crlf~##Prioritization: ability to filter information, assess priorities and work independently

About Allianz

Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers’ trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.~crlf~~crlf~Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.

Allianz Global Corporate & Specialty (AGCS) is the Allianz Group's dedicated carrier for corporate and specialty insurance business. AGCS provides insurance and risk consultancy across the whole spectrum of specialty, alternative risk transfer and corporate business: Marine, Aviation (incl. Space), Energy, Engineering, Entertainment, Financial Lines (incl. D&O), Liability, Mid-Corporate and Property insurance (incl. International Insurance Programs).

Worldwide, AGCS operates in 30 countries with own units and in over 210 countries and territories through the Allianz Group network and partners. In 2016, it employed around 5,000 people and provided insurance solutions to more than three quarters of the 'Fortune Global 500' companies, writing a total of €7.6 billion gross premium worldwide.~crlf~~crlf~AGCS SE is rated AA by Standard & Poor's and A+ by A.M. Best.~crlf~~crlf~AGCS promotes an individual work-life balance for example the possibilit y of working part-time. Provided that the job with its respective basic conditions is suitable for this, all positions advertised on a full-time basis can also be filled on a part-time basis.~crlf~~crlf~If you are currently exempted from statutory pension obligations under section 6 (1) sentence 1 no. 1 SGB VI, please take a look at the important and binding notes in the HR lexicon under: Money / Social Security / Annuity Insurance / Pension Insurance exemption.~crlf~~crlf~More information about careers at Allianz Global Corporate Specialty can be found at www.agcs.allianz.com/careers~crlf~~crlf~


You have found the perfect job? It’s time to work on your application. We have some tips for you!

Ready to apply? Train your interview situation upfront through Google Assistant. The platform provides you with information about Allianz useful for your interview preparation, such as:

  • details on the application process
  • Allianz facts & figures
  • information on our corporate culture

How does it work? Let Google Assistant on your smartphone or on your Google Home device know: “Hey Google, I want to talk to Allianz Careers.”

Register/ login to our application system and you will receive a confirmation email with your login data shortly. Fill out the application form. You can upload your data via LinkedIn (or Xing). Find more information about our password rules in our FAQ.

 Please note that the system cannot process ZIP files, protected PDF formats or attachments larger than 7 MB. You can upload your files in the following formats:

  • PDF
  • MS Office formats (Word, PowerPoint, Excel)
  • Graphics Interchange Format (.gif)
  • Joint Photographic Experts Group format (.jpeg)
  • Joint Photographic Group format (.jpeg)
  • Portable Network Graphics (.png)

Find more information in our FAQ.

 

Login to our application system and check your personal start page to see the status of your application. You can release your profile so that our recruiters can find you in the system and contact you. Find more information in our FAQ.

Could not find the right job? We can help you with that. Sign up for job alerts! You will automatically receive a personalized job alert when a job that fits your experience and interests becomes available.

When you get invited for a first interview, make sure to check our website to learn more about Allianz as an employer, our culture and values and get some insights to prepare yourself for the interview.

If you experience technical problems with our application system, check our FAQ for more information . Problem still not resolved? Please send an email with your request and a full screenshot of the error message to careers@allianz.com or send us a message via WhatsApp: +491735686280.
We offer an inclusive environment where everyone can be successful
Working flexibly from different locations – whatever works best for you
We recognize strong performance with attractive rewards
We help you to prepare and plan for your future
Join our truly global team and discover international career opportunities
Development programs, Underwriting & Claims Academy for your career enhancement
Julianna, Allianz Poland


Discover the Allianz team


"I learned to be confident, open for communication and professional by working at Allianz."


Julianna, Allianz Poland

7 steps of the application process at Allianz.

From planes and drones to the world’s largest railway tunnel to hurricanes – when it comes to protecting businesses we’ve got the major risks fully covered.

Explore